Materials Coordinator

The Rector & Visitors of the University of Virginia; Culpeper (VA); On-site; USD 22,041 - 31,684; Full time

Job summary

The Materials Coordinator at UVA Community Health is responsible for distributing supplies according to hospital policy, serving as a purchasing resource, and maintaining stocked supply locations. You will process requisitions, manage returns, and replenish code carts while ensuring inventory accuracy and clean, organized storage areas.

Qualifications include a high school diploma or GED and 3–5 years of relevant experience, preferably in healthcare.

Qualifications

• Education requires a high school diploma or GED.
• 3–5 years of relevant experience; healthcare background preferred.
• Able to work in a fast-paced environment and communicate clearly both verbally and in writing.

Responsibilities

• Distribute supplies per hospital and department policies.
• Serve as a purchasing/supply resource to staff.
• Maintain and stock assigned supply locations.
• Process requisitions electronically and handle returns.
• Replenish code carts and maintain inventory par levels.
• Keep inventory databases updated and ensure clean supply rooms.

Skills

Inventory control

Microsoft Excel

Microsoft Word

PowerPoint

Communication skills

Teamwork

Verbal communication

Written communication

Stress management

Education

High School Diploma or GED

Tools

Pallet jack

Dock board

Hand trucks

Job description

Job Details

Materials Coordinator Job Code: PU4535

Full Time, Days 7 a.m. – 3:30 p.m.

About Us

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world‑class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health's community hospitals, outpatient locations, and provider offices. By combining our team's talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home. As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people's lives every day.

Job Type

• Classification: Non Exempt
• Supervises Positions: None

Job Summary

• The Materials Coordinator facilitates distribution of supplies in accordance with hospital and departmental policy and procedure.
• Serves as a purchasing/supply resource to hospital staff, as well as other areas as assigned.
• Maintains and stocks assigned supply locations.
• Processes departmental requisitions electronically.
• Receives, processes returns, and maintains par levels.
• Replenishes code carts.
• Maintains supply database to reflect items additions/deletions and par level adjustments.
• Ensures organization and cleanliness within inventory supply rooms.
• Maintains all required competencies.
• Performs other Materials Management functions as requested by the Supervisor.
• Maintains annual safety and infection control in‑services and educational hours to meet requirements.

Qualifications

• Education: High School Diploma or GED required.
• Experience: 3 – 5 years of relevant experience required. Previous healthcare experience preferred.
• Licensure: N/A
• Additional Skills/Requirements Required: Ability to work in a stressful and fast‑paced environment; learn inventory control software system and basic computer skills; PowerPoint, Microsoft Word, Excel; team oriented with good communication skills; ability to clearly communicate verbally and in written form.
• Additional Skills/Requirements Preferred: Knowledge/experience in using pallet jack, dock board, and hand trucks.

Competencies

• Communications: Interacts with external and internal customers in a positive and diplomatic manner.
  • Possesses good verbal and written communication skills.
  • Provides excellent customer service relating to supply chain functions and any special customer inquiries.
• Teamwork: Acts as a liaison to all departments requiring the services of Supply Chain Operations.
  • Assists with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing.
  • Conducts product research and sourcing.
  • Handles vendor backorders, product returns and recalls, and communicates product information and changes.
• Compliance: Ensures compliance to all department, hospital, corporate, and Joint Commission policies/recommendations.
  • Ensures compliance in market facilities through education and guidance from Supply Chain leaders.
  • Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements.
• Administrative Support: Ensures accurate management of product inventory for the facility.
  • Counts and replenishes inventory using available technology.
  • Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory.
  • Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable.
  • Receives all incoming freight from UPS, FedEx, and other common carriers.
  • Prepares and ships outgoing freight.
  • Uses computer systems, including handhelds, within Supply Chain Operations.

Physical Demands

Medium to Heavy Physical Demand: The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment.

This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.

Other

• May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes.
• On call responsibilities as directed: No.
• Ability to travel between campus buildings, remote facilities, and out‑of‑town as needed: Yes.

The base compensation range for this role is $16.12 - $23.39 hourly.

Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. The pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.

Equal Employment Opportunity Statement

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, is fundamentally committed to the diversity of its faculty and staff. We believe diversity is excellence expressed through every person's perspectives and lived experiences. We are an equal‑opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, or family medical or genetic information.

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