Material & Services Coordinator | Construction Services

APS (Arizona Public Service); Phoenix (AZ); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Material & Services Coordinator to streamline the ordering and management of materials for construction and maintenance projects. This pivotal role ensures that projects stay on track by preventing delays through effective inventory management and communication across departments. The ideal candidate will possess strong organizational and analytical skills, with a keen eye for detail and the ability to collaborate effectively. Join a forward-thinking company committed to creating a sustainable energy future, where your contributions will make a significant impact on the community.

Qualifications

• Strong organizational and analytical skills required.
• Knowledge of construction practices and APS accounting principles.

Responsibilities

• Coordinate ordering and delivery of materials for projects.
• Monitor material requests and expedite critical supplies.

Skills

Organizational Skills

Analytical Skills

Communication Skills

Knowledge of Construction Practices

Education

High School Diploma or GED

Tools

EMAN

MLIS

MAXIMO

MS Office

Job description

Arizona Public Service generate reliable, affordable and clean energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state's largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country's fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.

Summary

The Material & Services Coordinator is responsible for coordinating the ordering, scheduling, delivery, and management of materials and services to support construction and maintenance projects. This role plays a key part in identifying material shortages and special requirements to help prevent project delays and ensure timely execution.

Primary duties include preparing documentation to track costs, discrepancies, and project-specific needs, as well as verifying and reconciling materials and major equipment to ensure accurate inventory, cost accounting, and equipment identification. The coordinator may also perform a variety of administrative tasks to support office operations and project teams.

This position requires strong organizational and analytical skills, attention to detail, and the ability to collaborate across departments to maintain efficient project workflows.

Minimum Requirements

• High school diploma or GED.


• Working knowledge of construction practices/standards/specifications,


• APS accounting and inventory principles, procedures/systems as well as knowledge of EMAN, MLIS, MAXIMO, Power Plant and MS Office products.


• Must be able to interface and communicate effectively with people. Requires a familiarity of the materials and equipment utilized in the assigned functional area.

Major Accountabilities

1) Coordinate with warehouse and/or Supply Chain personnel to ensure transfer and direct buy levels meet Material Request demands.

Prepare documentation to issue and receive material for contract jobs, and to track costs. Investigate and maintain accurate information on equipment and materials in MLIS, MAXIMO and Peoplesoft computer databases.



2) Monitor material requested for construction/maintenance projects and expedite critical material needed to meet project completion dates Identify material shortages and take required steps to expedite and eliminate delays. Serve as liaison between the Warehouse, Hauling, external transportation agents, Reclamation and Users. Ensure accurate and timely deliveries to the warehouse and job sites.



3) Provide cost management information to management to assist in meeting Capital and O&M budget goals



4) Initiate purchase and material requests for purchase of tools, material and equipment as required. Initiate Hauling Requests.



5) Order rental equipment such as cranes, man lifts, generators, security guards, barricades and port o johns.



6) Research and resolve material discrepancies for specific projects and jobs. Complete journal vouchers assuring that charges are correctly distributed.



7) Effectively interface with various departments/contractors to ensure conflicts are resolved in a timely and cost effective manner



8) Perform administrative level duties as required in support of the work unit.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.

Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.

For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).

In compliance with the Drug Free Workplace Act of 1988, the Company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications. The Company requires employees to be subject to drug and alcohol testing that is job-related and consistent with business necessity, regulatory requirements and applicable laws.

Onsite: Requires work to be performed in the field and/or at an APS facility. Depending on the responsibilities of the role, this may include, but is not limited to, working at a power plant, job site, or in the community. *Employees are expected to reside in Arizona (or New Mexico for Four Corners-based employees). *Role types are subject to change based on business need.