Marketing Project Coordinator

Tential Solutions; City of Utica (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

Our client, a Big 4 Consulting firm, is seeking a Marketing Generalist (Senior Associate) to join a blended team supporting audio/visual content for stakeholders across NY, DC, and San Francisco. This role focuses on project management rather than hands-on production.

The Senior Associate provides end-to-end webcast planning and execution support, coordinating with business marketers and production teams across multiple markets.

Qualifications

• High school diploma required.
• 3–5 years experience in marketing or project management.
• Strong project management abilities and detail-oriented.

Responsibilities

• Plan webcasts with business marketers — format, invitations, copy, and forms.
• Project-manage each webcast using a run book alongside stakeholders and the production team.
• Provide end-to-end support for producing, delivering, and executing webcasts across multiple markets.
• Attend production days for stakeholder management and to ensure resources are in the right place; schedule varies.
• Support both live webcasts (often 1-hour) and prerecorded webcasts (may span production days).
• Navigate a matrixed organization with a high volume of form completion outside studio days.
• Manage multiple projects and deadlines, especially during quarter-end peak periods.
• Maintain project trackers, prepare meeting agendas/recaps, capture action items, manage files and version control.

Skills

Project management

Marketing experience

Webcasting

Matrixed organization

MS Office

Education

High school diploma

Tools

WorkFront

Microsoft Office

Job description

Marketing Generalist (Senior Associate)

Position Overview

Experience Level: 3-5 years

Locations: Washington, DC; San Francisco, CA; New York, NY

Employment Type: Contract

About The Role

Our client, a Big 4 Consulting firm, is seeking a Marketing Generalist (Senior Associate) to join a blended team of marketers and producers supporting audio and visual content — including live and recorded webcasts, podcasts, and videos — for stakeholders across NY, DC, and San Francisco. This is a marketing role, not a hands-on producing role. The Senior Associate provides end-to-end project management support for webcasts, from initial planning with business marketers through live execution.

Responsibilities

• Partner with business marketers to plan webcasts — format, invitations, copy, and forms
• Use a detailed run book to project-manage each webcast alongside stakeholders and the production team
• Provide end-to-end support for producing, delivering, and executing webcasts across multiple markets
• Attend the office on production days for stakeholder management and to ensure people/resources are in the right place; schedule varies, so flexibility is important
• Support both live webcasts (often 1-hour sessions) and prerecorded webcasts (which may span multiple production days)
• Navigate a matrixed organization, including a high volume of form completion outside of studio/production days
• Manage multiple projects and competing deadlines, especially during quarter-end peak periods
• Maintain project trackers, prepare meeting agendas/recaps, capture action items, manage files and version control, and route materials for review

Ideal Candidate

• Strong project management skills — reliable, detail-oriented, and comfortable with change
• Some marketing experience is a plus, but secondary to project management ability
• Webcasting experience is a strong differentiator
• Experience in a large, matrixed organization and/or a regulated industry
• Familiarity with WorkFront preferred; basic Microsoft Office proficiency required
• Highly organized, process-driven mindset

Schedule

• No weekends, no excessive night hours; must be flexible with in-office production days

Requirements

• High school diploma required