Marketing Communications Project Manager

Vaco by Highspring; New York (NY); Hybrid; USD 41,328 - 44,083; Full time

Job summary

A non-profit organization is seeking a Digital Marketing Project Manager in NYC to oversee marketing initiatives. This role requires managing timelines, coordinating teams, and ensuring projects move smoothly. The ideal candidate will have a Bachelor's degree and 2-4 years of experience in project management, with strong organizational skills and proficiency in tools like Monday.com. Join a collaborative team in a hybrid work environment and contribute to impactful marketing campaigns.

Qualifications

• 2-4 years of experience in marketing project management or communications coordination.
• Experience managing creative workflows and timelines using project management tools.
• Familiarity with design and content production tools.

Responsibilities

• Maintain and update project and campaign schedules.
• Track project progress and ensure deadlines are met.
• Serve as a communication hub between teams.
• Manage creative workflows to maintain brand consistency.
• Collaborate on planning and execution of integrated marketing campaigns.

Skills

Organizational skills

Multitasking

Time-management

Attention to detail

Ability to coordinate across teams

Education

Bachelor's degree

Tools

Monday.com

Adobe Creative Suite

Canva

Job description

Title: Digital Marketing Project Manager

Client: Non Profit

Contract: with potential to extend

Schedule: Hybrid 6 days a month onsite rotating 3 days every other week

Payrate: $30/hr-$32/hr

Location: Midtown Manhattan, NYC

The Marketing Project Manager supports the execution of marketing and communications initiatives by managing project timelines, coordinating cross-team workflows, and ensuring creative and campaign assets are delivered accurately and on time. This role is ideal for a highly organized, detail-oriented professional who thrives in a collaborative environment and enjoys keeping complex projects moving efficiently.

Key Responsibilities

Project Management & Coordination

• Maintain and update project and campaign schedules, task assignments, and assets within Monday.com.
• Track project progress, collect status updates, and ensure deadlines and deliverables are met.
• Serve as a communication hub between the Marketing & Communications, Resource Development, Community Impact, and Strategic Initiatives teams.
• Coordinate internal approval processes and manage feedback loops with stakeholders.
• Support vendor engagement, including communication and workflow coordination when needed.
• Generate reports using Monday.com, including workload summaries, cross-departmental requests, and team performance analytics.

Creative & Design Support

• Manage creative workflows to maintain brand consistency across all marketing assets.
• Partner with the Director, Creative to support the production of marketing materials, campaign assets, and design deliverables.
• Assist in producing design collateral such as one-pagers, signage, and branded templates.
• Maintain and organize photo, video, and design asset libraries to ensure easy access and proper file management.
• Collaborate across teams to align creative output with campaign goals and organizational messaging.
• Ensure all materials meet brand guidelines and accessibility standards.

Campaign Execution

• Collaborate with the Senior Director, Marketing to support planning and execution of integrated marketing campaigns across email, web, social media, and print channels.
• Track campaign milestones, deliverables, and approvals to ensure smooth execution.
• Compile post-campaign performance reports including insights, metrics, and recommendations for future improvements.

Qualifications

• Bachelor's degree and 2-4 years of experience in marketing project management or communications coordination.
• Experience managing creative workflows and timelines using project management tools (Monday.com preferred).
• Strong organizational, multitasking, and time-management skills with exceptional attention to detail.
• Ability to coordinate across multiple teams, synthesize feedback, and keep projects moving efficiently.
• Familiarity with design and content production tools (Adobe Creative Suite, Canva).
• Understanding of digital marketing channels and campaign execution best practices.