Digital Marketing Project Coordinator

Informatic Technologies, Inc.; Chicago (IL); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Informatic Technologies, Inc. in Chicago seeks a diligent Project Coordinator to bridge creative, strategic and production teams. This junior role reports to the Program Manager and ensures steady momentum for marketing initiatives while learning our processes.

You'll monitor task queues, support intake, coordinate with delivery tracks, use Workfront for planning, and assist with monthly billing to track budgets. A fast-paced, learning-oriented environment awaits.

Responsabilidades

• Support project intake and queue management through monitoring dashboards to identify new work.
• This role will work with the Lead Program Manager to assign work to the correct delivery tracks.
• Monitor and troubleshoot movement of tasks through internal workflows from kickoff to final approval.
• Use Workfront and Workfront Planning to plan, assign and track work.
• Proactively check in with creative and production resources to ensure briefs and assets are ready.
• Follow up with stakeholders to secure timely reviews and approvals.
• Facilitate communication between cross-functional teams to keep projects synchronized.
• Execute monthly billing tasks to track media, production, and vendor expenses and code costs.
• Work on special projects within Marketing Operations as assigned.

Descripción del empleo

As a Project Coordinator, you will serve as the essential link between our creative, strategic, and production teams. Reporting directly to the Program Manager, you will be responsible for the day-to-day administrative and operational momentum of our marketing initiatives.

This is a junior-level consulting role designed for a highly organized professional who thrives in a fast-paced environment who is eager to work and learn. You are the “backstop” of the team—ensuring no task is forgotten, no deadline is missed, and every stakeholder is aligned.

Key Responsibilities

• Support project intake and queue management through active monitoring of tasks and dashboards. Keep a vigilant eye on incoming marketing requests and central dashboards to ensure new work is identified immediately.
• This role will work with the Lead Program Manager to ensure work is picked up in a timely manner and assigned to the correct delivery tracks and coordinated with assigned Project Managers.
• Monitor and troubleshoot the movement of all assigned tasks through our internal workflows, from initial kickoff to final approval.
• Use Workfront and Workfront Planning tools to plan, assign and track work.
• Proactively check in with creative and production resources to ensure they have the briefs, assets, and information required to move their work forward.
• Follow up consistently with internal stakeholders to secure timely reviews and approvals, preventing bottlenecks and ensuring deadlines are met.
• Facilitate communication between cross-functional teams to keep projects synchronized.
• Execute monthly billing tasks as assigned to track media, production, and vendor expenses. Ensure all costs are accurately coded to the correct cost centers and remain within the approved project budgets.
• Work on special projects within Marketing Operations related to facilities, special meetings and general support as assigned.