Marketing Operations Coordinator

Asklocala; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

401k with match

Parental Leave

Paid Time Off

Remote-first culture

Job summary

Locala is hiring a Marketing Operations Coordinator to be the operational backbone of the marketing team. This hybrid role blends budget management, vendor contracts, and executive support, requiring a detail-oriented and financially minded candidate.

You will own the US marketing budget, track all purchases, manage invoices, and liaise with Finance and Legal while optimizing processes and supporting leadership. Remote-first culture with a strong benefits package.

Qualifications

• Meticulous attention to detail and strong organizational discipline.
• Proficient budgeting and real-time spend reporting.
• Experience bridging operations, finance, and legal with cross-functional teams.
• Clear, proactive communication with internal stakeholders.

Responsibilities

• Own and track the US marketing budget and ledger.
• Process invoices and manage vendor contracts for marketing spends.
• Serve as the liaison between Marketing, Finance and Legal teams.
• Provide executive support to marketing leadership and manage schedules.
• Continuously optimize marketing operations processes.

Skills

Organizational skills

Budgeting

Financial tracking

Communication

Tools

Spreadsheets

Job description

Locala is the world’s leading adaptive advertising platform, leveraging consumer insights and location data to increase brand awareness, drive consumers to store, and deliver smarter business outcomes. Our proprietary technology enables local advertising and insights at scale, all while meeting the highest user privacy standards in the industry.

We are hiring a highly organized and financially minded Marketing Operations Coordinator to serve as the operational backbone of our marketing team. This is a unique hybrid role that blends marketing operations, budget management, cross-functional liaison duties, and executive support. The ideal candidate is extremely detail-oriented, exceptional with numbers, and thrives on keeping teams organized and processes running smoothly.

Your role:

• Budget Ownership & Tracking: Fully own and track the US marketing budget. You will manage the marketing ledger, input all purchases, and maintain real-time, accurate visibility into our annual marketing spend for leadership.

• Contract & Invoice Management: Take charge of processing invoices, managing vendor contracts, and ensuring all marketing purchases are executed smoothly and accurately.

• Cross-Functional Liaison: Serve as the primary point of contact between the Marketing department and our Finance and Legal teams, ensuring all contracts, budgets, and operational workflows are compliant and clearly communicated.

• Executive Assistance: Provide executive assistant support to marketing leadership, helping to organize schedules, streamline daily operations, and manage high-level administrative tasks.

• Process Optimization: Continuously maintain and improve marketing operations processes.

Your profile:

• Meticulous Organization: You possess unparalleled organizational skills and a sharp attention to detail. You are naturally highly structured and never let an invoice, contract, or calendar invite slip through the cracks.

• Financial Acumen: You are highly proficient in budgeting and financial tracking. You are comfortable managing ledgers, working with spreadsheets, and providing clear, real-time reporting on spend.

• Hybrid Experience: Proven experience in a role that blends operations, finance/budgeting, and administrative or executive assistant (EA) duties.

• Strong Communicator: You are confident and capable of taking the lead in communications with internal Finance and Legal stakeholders, translating marketing needs into operational execution.

• Resourceful Problem Solver: You are proactive in a fast-paced environment and capable of juggling multiple priorities seamlessly.

In addition to an engaging company culture, a remote-first work environment, and training & development, future Localers can expect a competitive benefits package that includes:

• Medical, Dental & Vision Insurance - 100% paid for the employee-only, 80% for dependents
• 401k with Company Match
• Paid Parental Leave
• Paid Vacation, Sick Time & Holidays
• Base Compensation for this role is $65,000-85,000 with a bonus.