Marketing Operations Coordinator

Locala; New York (NY); Remote; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401k with Company Match

Paid Parental Leave

Paid Vacation, Sick Time & Holidays

Remote-first work environment

Job summary

Locala, the world’s leading adaptive advertising platform, seeks a Marketing Operations Coordinator to own the US marketing budget, manage invoices, and liaise with Finance and Legal. This hybrid role also provides executive support and drives process improvements across marketing operations.

The ideal candidate is highly organized, numbers-focused, and thrives in a fast-paced environment while supporting leadership and cross-functional teams.

Qualifications

• Meticulous and highly organized with sharp attention to detail.
• Strong budgeting and financial tracking skills with real-time reporting.
• Experience blending operations, finance, and executive support in a hybrid role.
• Confident in communicating with Finance and Legal stakeholders.
• Proactive, capable of handling multiple priorities in a fast-paced environment.

Responsibilities

• Budget Ownership & Tracking: manage US marketing budget and ledger with real-time visibility.
• Contract & Invoice Management: process invoices and oversee vendor contracts for marketing purchases.
• Cross-Functional Liaison: serve as the main contact between Marketing, Finance, and Legal.
• Executive Assistance: support marketing leadership with scheduling and administrative tasks.
• Process Optimization: continuously improve marketing operations processes.

Skills

Meticulous Organization

Financial Acumen

Hybrid Experience

Strong Communicator

Resourceful Problem Solver

Job description

Locala is the world's leading adaptive advertising platform, leveraging consumer insights and location data to increase brand awareness, drive consumers to store, and deliver smarter business outcomes. Our proprietary technology enables local advertising and insights at scale, all while meeting the highest user privacy standards in the industry.

We are hiring a highly organized and financially minded Marketing Operations Coordinator to serve as the operational backbone of our marketing team. This is a unique hybrid role that blends marketing operations, budget management, cross-functional liaison duties, and executive support. The ideal candidate is extremely detail-oriented, exceptional with numbers, and thrives on keeping teams organized and processes running smoothly.

Your Role

• Budget Ownership & Tracking: Fully own and track the US marketing budget. You will manage the marketing ledger, input all purchases, and maintain real-time, accurate visibility into our annual marketing spend for leadership.
• Contract & Invoice Management: Take charge of processing invoices, managing vendor contracts, and ensuring all marketing purchases are executed smoothly and accurately.
• Cross-Functional Liaison: Serve as the primary point of contact between the Marketing department and our Finance and Legal teams, ensuring all contracts, budgets, and operational workflows are compliant and clearly communicated.
• Executive Assistance: Provide executive assistant support to marketing leadership, helping to organize schedules, streamline daily operations, and manage high-level administrative tasks.
• Process Optimization: Continuously maintain and improve marketing operations processes.

Your Profile

• Meticulous Organization: You possess unparalleled organizational skills and a sharp attention to detail. You are naturally highly structured and never let an invoice, contract, or calendar invite slip through the cracks.
• Financial Acumen: You are highly proficient in budgeting and financial tracking. You are comfortable managing ledgers, working with spreadsheets, and providing clear, real-time reporting on spend.
• Hybrid Experience: Proven experience in a role that blends operations, finance/budgeting, and administrative or executive assistant (EA) duties.
• Strong Communicator: You are confident and capable of taking the lead in communications with internal Finance and Legal stakeholders, translating marketing needs into operational execution.
• Resourceful Problem Solver: You are proactive in a fast-paced environment and capable of juggling multiple priorities seamlessly.

Benefits

In addition to an engaging company culture, a remote-first work environment, and training & development, future Localers can expect a competitive benefits package that includes:

• Medical, Dental & Vision Insurance - 100% paid for the employee-only, 80% for dependents
• 401k with Company Match
• Paid Parental Leave
• Paid Vacation, Sick Time & Holidays
• Base Compensation for this role is $65,000-85,000 with a bonus.