Marketing Executive Assistant

D-Wave Quantum; United States; Remote; USD 65.000 - 85.000; Vollzeit

Zusammenfassung

D-Wave is seeking an Administrative Assistant, Marketing to join our Executive Administration Team. Reporting to the Chief of Staff and working with the SVP of Marketing, you will coordinate schedules, travel, meetings and events while supporting corporate processes across the Marketing & Communications group.

The ideal candidate has 3+ years in admin/marketing coordination, a Bachelor's or equivalent, and strong MS Office/SharePoint skills.

Qualifikationen

• 3+ years’ of administrative, marketing, communications, project coordination or related professional experience; internships may be considered.
• Bachelor's degree or equivalent combination of education and experience.
• Excellent organizational and time management skills with ability to manage multiple priorities and deadlines.
• Clear and concise written and verbal communication with professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint), project management tools, and communication platforms.
• Sound judgment and discretion when handling confidential information.
• Proactive, solutions-oriented with ability to anticipate needs, take initiative and problem-solve.
• Strong interpersonal skills with the ability to build relationships across executives, colleagues, vendors and stakeholders.
• Ability to work effectively across functions, levels and time zones.
• Interest in marketing, communications, and technology, with eagerness to learn and grow in the role.

Aufgaben

• Provide day-to-day administrative and coordination support to the SVP of Marketing and the Marketing & Communications team.
• Manage calendars, scheduling, correspondence, presentations, reports, expenses and other administrative needs.
• Coordinate internal and external meetings, including scheduling, agendas, materials, action items and follow-up.
• Manage executive travel arrangements, itineraries and related logistics.
• Reconcile corporate credit card expenses and maintain complete and timely documentation.
• Coordinate vendors supporting Marketing & Communications activities, including research, quotes, scheduling and day-to-day communication.
• Support event logistics including production of printed event collateral, including vendor coordination, proofs, approvals and delivery timelines.
• Support the preparation, routing and tracking of NDAs, contracts and other documents through internal review and approval processes.
• Maintain organized team files, SharePoint sites, templates and other shared resources.
• Help improve administrative processes, tools and ways of working.
• Provide research, coordination and administrative support for Marketing & Communications projects and initiatives.
• Take on special projects and other responsibilities that help the team operate effectively.

Jobbeschreibung

D-Wave is seeking an Administrative Assistant, Marketing to join our Executive Administration Team. Reporting to the Chief of Staff and working with the SVP of Marketing, you will coordinate schedules, travel, meetings and events while supporting corporate processes across the Marketing & Communications group.

The ideal candidate has 3+ years in admin/marketing coordination, a Bachelor's or equivalent, and strong MS Office/SharePoint skills.