Marketing Events Coordinator – NA Region

Jobtailor; Houston (TX); On-site; USD 55,000 - 78,000; Full time

Job summary

Jobtailor in Houston seeks an experienced Events Coordinator to manage hosted events, trade shows, conferences, and product launches from concept to on-site execution. You will plan timelines, coordinate vendors, manage budgets, and lead cross‑functional teams to deliver memorable experiences.

Responsibilities include attendee communications, registration reporting, venue research, logistics, and post‑event analysis.

Qualifications

• Bachelor’s degree in Business Administration, Marketing Communications, Public Relations, or equivalent.
• Two to four years of relevant work experience in event planning, event marketing, program or project management, or related fields.
• B2B marketing experience preferred.

Responsibilities

• Coordinate all phases of hosted events, trade shows, conferences, seminars, workshops, and Area Sales Manager events.
• Develop event plans, timelines, and briefs; create memos and schedules.
• Research venues, obtain proposals, negotiate costs, and coordinate contracts and logistics.
• Manage event registration, attendee communications, and registration reporting.
• Coordinate catering, accommodations, transportation, dietary restrictions, and special requirements.
• Plan and execute virtual events, product launches, and demonstrations.
• Manage Webex setup, registration pages, communications, technical support, and live-event troubleshooting.
• Travel to key industry events 4–5 times annually.
• Coordinate post-event reporting and ROI reports.
• Maintain event dashboards and lead distribution to sales teams.

Skills

Event Planning

Graphic Design

CRM Systems

Project Management

B2B Marketing

Education

Bachelor's degree in Business Administration, Marketing Communications, Public Relations

Tools

JIRA

Webex

Adobe Creative Cloud

Photoshop

InDesign

PowerPoint

Microsoft Office

CRM Platforms

Job description

• Coordinate all phases of hosted events, trade shows, conferences, seminars, workshops, and Area Sales Manager events


• Develop event plans, project timelines, RACI matrices, and event briefs


• Research venues, obtain proposals, negotiate costs, and coordinate contracts and logistics


• Manage event registration, attendee communications, and registration reporting


• Coordinate catering, accommodations, transportation, dietary restrictions, and special requirements


• Create event memos summarizing objectives, schedules, logistics, attendees, and contacts


• Manage project tasks and workflows through JIRA and other project management tools


• Coordinate ordering, shipping, tracking, and inventory of event materials, giveaways, and booth assets


• Plan annual event calendars and hosted event schedules


• Maintain event records in CRM platforms, including registration details, attendee data, budgets, and performance metrics


• Plan and execute virtual events, product launches, and demonstrations


• Manage Webex setup, registration pages, communications, technical support, and live-event troubleshooting


• Coordinate schedules with presenters, speakers, and stakeholders; conduct preparation sessions and rehearsals


• Serve as primary coordinator for regional trade shows and customer events


• Coordinate exhibit logistics, booth setup, shipping, installation, and dismantling


• Manage relationships with organizers, venue staff, exhibit vendors, and service providers


• Provide on-site event management, attendee support, and logistical coordination


• Coordinate receptions, dinners, and social activities


• Travel to key industry and company-hosted events approximately 4–5 times annually


• Coordinate event marketing materials, promotional campaigns, graphics, signage, advertisements, and collateral


• Create and schedule social media content, landing pages, email campaigns, invitations, and attendee communications


• Prepare PowerPoint presentations and speaker materials


• Draft and distribute post-event communications, surveys, and follow-up


• Create promotional content and capture event photography and video


• Assist with internal photoshoots and collaborate with OMICRON Academy on content


• Ensure event communications and materials follow corporate branding standards


• Collect, manage, and upload event-generated leads into CRM systems


• Coordinate post-event reporting and prepare attendance, engagement, lead-generation, campaign-effectiveness, and ROI reports


• Analyze attendee feedback and satisfaction surveys


• Maintain event dashboards and support timely distribution of leads to sales teams

Requirements

• Prior marketing event and trade show experience desired


• Graphic design skills, including Photoshop and InDesign


• Ability to multitask in a deadline-driven atmosphere with competing priorities


• Strong knowledge of Microsoft Office programs (Word, Excel, PowerPoint)


• Knowledge of CRM systems, such as Microsoft Dynamics


• Experience with Adobe Creative Cloud, including graphic design and video editing, preferred


• Strong organizational skills and attention to detail


• Excellent oral and written communication skills


• Ability to work in a small team environment within an international company


• Flexibility, a can-do attitude, and willingness to pitch in


• Availability to participate in company promotional activities, including exhibitions and conferences


• Ability to travel 4–5 times per year


• B2B marketing experience preferred


• Two to four years of relevant work experience in event planning, event marketing, program or project management, marketing communications, or related fields


• Bachelor’s degree from an accredited school or university in Business Administration, Marketing Communications, Public Relations, or a similar field, or equivalent work experience considered


• Ability to see, hear, speak, and write clearly


• Ability to occasionally reach and lift objects weighing more than 50 pounds


• Manual dexterity for operating office equipment

Core Competencies

Demonstrates expertise in event planning and management, including coordination of logistics, attendee communications, and post-event reporting. Proficient in graphic design and CRM systems, with strong organizational and communication skills to support successful marketing events.

Highest-signal resume keywords

• Event Planning


• Graphic Design


• CRM Systems


• Project Management


• B2B Marketing

Hard Skills

• Event Coordination


• Project Timelines


• Microsoft Office


• Adobe Creative Cloud


• Photoshop


• InDesign


• JIRA


• Webex


• Event Reporting


• Lead Generation

Soft Skills

• Strong Organizational Skills


• Excellent Communication Skills


• Multitasking


• Flexibility


• Team Collaboration

Industry Keywords

• Trade Shows


• Conferences


• Workshops


• Marketing Communications


• Event Marketing

Tools & Technologies

• CRM Platforms


• Event Management Software


• Social Media Tools
  
• Email Campaign Tools


• PowerPoint