Event Program Coordinator

Jobtailor; California (MO); On-site; USD 48,000 - 72,000; Full time

Job summary

Augeo Experience is seeking an organized Event Coordinator to support a portfolio of North American events. You will manage schedules, logistics, registrations and post-event documentation, collaborating with internal teams and external partners to ensure flawless execution.

The role emphasizes proactive risk management, strong communication, and meticulous data handling across planning tools and platforms. Candidates should be based in the U.S. and willing to travel for events.

Qualifications

• Bachelor’s degree or equivalent relevant experience.
• Experience in event planning, account coordination, project coordination, marketing, trade shows or a related field is preferred.
• Ability to manage multiple concurrent assignments and reprioritize as deadlines change.
• Exceptional organization, follow-through and attention to detail.
• Strong written communication skills.
• Professional verbal communication and a high level of client and customer service.
• Proactive working style with judgment to surface risks, missing inputs and conflicting deadlines early.

Responsibilities

• Support Account Managers across a portfolio of North America events.
• Maintain event schedules, workback plans, task lists, status trackers and planning documentation.
• Schedule meetings, prepare agendas, capture notes and action items, and distribute recaps.
• Maintain event information in project-management, communication and document-sharing systems.
• Create, organize and quality-check event briefs, staffing documents, registration materials, onsite schedules, Know Before You Go guides and post-event documentation.
• Monitor milestones, asset deadlines, approvals and dependencies; flag missing information and schedule risks.
• Coordinate logistics with conference organizers, venues, show-service providers, exhibit partners, merchandise vendors and other external partners.
• Support ordering, tracking and delivery of booth materials, signage, promotional items, supplies and event assets.
• Assist with registration logistics, attendee lists, badge assignments, staffing schedules, meeting calendars and onsite access.
• Support vendor quote collection, purchase records, invoice backup and budget tracking.
• Assist with lead-capture readiness, access coordination, data quality checks and post-event lead-processing documentation.
• Maintain organized files, naming conventions, version control and reusable documentation.
• Support onsite event execution including setup, registration, staff coordination, materials management, schedule monitoring, issue tracking and teardown.
• Capture onsite observations, customer feedback, open issues and lessons learned.
• Support post-event closeout, shipment or inventory follow-up, budget reconciliation, reporting inputs and action-item tracking.
• Follow established approval paths and escalation procedures.
• Identify repeatable tasks, templates and process efficiencies.
• Represent Augeo Experience professionally with clients, partners, vendors and event attendees.

Skills

Exceptional organization

Strong written communication

Professional verbal communication

Proactive working style

Resourcefulness

Attention to detail

Education

Bachelor’s degree or equivalent relevant experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

OneDrive

Asana

Workfront

Monday.com

SharePoint

Box

Job description

• Support Account Managers across a portfolio of third-party events across North America
• Maintain event schedules, workback plans, task lists, status trackers and planning documentation
• Schedule meetings, prepare agendas, capture notes and action items, and distribute recaps
• Maintain event information in project-management, communication and document-sharing systems
• Create, organize and quality-check event briefs, staffing documents, registration materials, onsite schedules, Know Before You Go guides and post-event documentation
• Monitor milestones, asset deadlines, approvals and dependencies; flag missing information and schedule risks
• Coordinate logistics with conference organizers, venues, show-service providers, exhibit partners, merchandise vendors and other external partners
• Support ordering, tracking and delivery of booth materials, signage, promotional items, supplies and event assets
• Assist with registration logistics, attendee lists, badge assignments, staffing schedules, meeting calendars and onsite access
• Support vendor quote collection, purchase records, invoice backup and budget tracking
• Assist with lead-capture readiness, access coordination, data quality checks and post-event lead-processing documentation
• Maintain organized files, naming conventions, version control and reusable documentation
• Support onsite event execution including setup, registration, staff coordination, materials management, schedule monitoring, issue tracking and teardown
• Capture onsite observations, customer feedback, open issues and lessons learned
• Support post-event closeout, shipment or inventory follow-up, budget reconciliation, reporting inputs and action-item tracking
• Follow established approval paths and escalation procedures
• Identify repeatable tasks, templates and process efficiencies
• Represent Augeo Experience professionally with clients, partners, vendors and event attendees

Requirements

• Bachelor’s degree or equivalent relevant experience
• Experience in event planning, account coordination, project coordination, marketing, trade shows or a related field is preferred
• Ability to manage multiple concurrent assignments and reprioritize as deadlines change
• Exceptional organization, follow-through and attention to detail
• Strong written communication skills
• Professional verbal communication and a high level of client and customer service
• Proactive working style with judgment to surface risks, missing inputs and conflicting deadlines early
• Comfort taking direction from multiple Account Managers and collaborating with specialized internal and external partners
• Resourcefulness and willingness to learn new systems, terminology and workflows
• Ability to work successfully in a written-first environment
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, OneDrive, and collaborative project-management or file-sharing platforms such as Asana, Workfront, Monday.com, SharePoint and Box
• Ability to maintain accuracy with attendee data, event details, budgets, vendors, assets and reporting inputs
• Flexibility, adaptability and a calm, solutions-oriented approach during onsite execution
• Willingness to travel and work extended hours during assigned event periods
• Must be based in California, Colorado, Florida, Georgia, Illinois, Kansas, Minnesota, Missouri, Nebraska, New York, Ohio, Oklahoma, South Carolina, Texas or Wisconsin
• Must be legally authorized to work in the United States; no visa sponsorship

Core Competencies

Demonstrates expertise in event planning and project coordination, with a strong focus on organization, communication, and client service. Proficient in managing logistics, documentation, and vendor relationships to ensure successful event execution.

Highest-signal resume keywords

• Event Planning
• Project Coordination
• Microsoft Office Suite
• Client Service
• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Event Planning
• Project Coordination
• Budget Tracking
• Data Quality Checks
• Logistics Coordination
• Documentation Management
• Lead-Capture Readiness
• Onsite Event Execution
• Task Management
• Vendor Coordination

Soft Skills

• Exceptional Organization
• Strong Written Communication
• Professional Verbal Communication
• Proactive Working Style
• Resourcefulness

Industry Keywords

• Event Management
• Account Coordination
• Trade Shows
• Marketing
• Client Relations

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• OneDrive
• Asana
• Workfront
• Monday.com
• SharePoint
• Box