Temporary Senior Marketing Events Coordinator

Jobtailor; Mountain View (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor in Mountain View, CA is seeking an experienced Events professional to lead and support planning from concept to completion, including invitation strategy, promotion, budgeting, vendor coordination, logistics, on-site execution, and ROI analysis.

The role requires 3–5 years in event planning or marketing within a fast-paced professional services environment, with a strong emphasis on vendor management, budgeting, and cross-functional collaboration.

Qualifications

• Bachelor's degree in Marketing, Communications, Business, Hospitality Management, or related field.
• 3–5 years of event planning or marketing experience in a fast-paced professional services environment.
• Experience managing complex projects and collaborating with senior leaders.
• Excellent interpersonal, verbal, and written communication skills.
• Proficiency with Salesforce, Marketo, Splash, ClickUp, and other event management tools.
• Experience with AI platforms such as Claude and Writer.
• Collaborative mindset with a client-service orientation.
• Proactive, solution-oriented, and highly organized.

Responsibilities

• Lead and support event planning from concept to completion, including invitation strategy and ROI analysis.
• Ensure events are delivered on time, on brand, and within budget.
• Recommend and implement improvements to existing programs and help develop new event strategies to boost engagement and efficiency.
• Provide onsite support for in-office and other onsite events as needed.
• Partner with business development and attorneys to plan and execute client appreciation and relationship-building events.
• Support budget tracking, ROI reporting, and strategic alignment for client-hosted events.
• Identify opportunities to streamline event and marketing workflows using AI tools.
• Support adoption of AI platforms such as Claude and Writer.
• Support budget oversight, invoice processing, and vendor management.
• Participate in team-wide initiatives and special projects as assigned.
• Report to the Events Manager

Skills

Project management

Vendor negotiation

Communication

Attention to detail

Organizational skills

Client-service orientation

Education

Bachelor's degree in Marketing, Communications, Business, Hospitality Management, or related field

Tools

Salesforce

Marketo

Splash

ClickUp

Adobe Acrobat

Microsoft Office Suite

Job description

• Lead and support event planning from concept to completion, including invitation strategy and creation, promotion, budgeting, vendor coordination, logistics, on-site execution, post-event follow-up, and ROI analysis
• Ensure events are delivered on time, on brand, and within budget
• Recommend and implement improvements to existing programs and help develop new event strategies to boost engagement and efficiency
• Provide onsite support for in-office and other onsite events as needed
• Partner with business development and attorneys to plan and execute client appreciation and relationship-building events
• Support budget tracking, ROI reporting, and strategic alignment for client-hosted events
• Identify opportunities to streamline event and marketing workflows using AI tools
• Support adoption of AI platforms such as Claude and Writer
• Support budget oversight, invoice processing, and vendor management
• Participate in team-wide initiatives and special projects as assigned
• Report to the Events Manager

Requirements

• Demonstrated experience managing complex projects and collaborating with senior leaders
• Strong attention to detail and ability to manage multiple deadlines under pressure
• Proven track record in vendor negotiation and contract management
• Excellent interpersonal, verbal, and written communication skills
• Proficiency in Microsoft Office Suite and Adobe Acrobat
• Experience with marketing/event platforms such as Salesforce, Marketo, Splash, ClickUp, and other event management tools
• Experience with AI platforms such as Claude and Writer
• Collaborative mindset with a client-service orientation
• Proactive, solution-oriented, and highly organized
• Comfortable working independently and as part of a team
• Strong judgment, professionalism, and sense of discretion
• Willingness to travel and support evening/weekend events as needed
• 3-5 years of event planning or marketing experience in a fast-paced professional services environment
• Bachelor's degree required; Marketing, Communications, Business, Hospitality Management, or related field preferred

Core Competencies

Demonstrates expertise in event planning and management, including budgeting, vendor coordination, and ROI analysis. Proficient in utilizing AI tools and marketing platforms to enhance event strategies and streamline workflows.

Highest-signal resume keywords

• Event Planning
• Vendor Negotiation
• Budget Management
• AI Platform Support
• Project Management

ATS Optimization Keywords

Hard Skills

• Event Management
• Budget Tracking
• ROI Analysis
• Contract Management
• Microsoft Office Suite
• Adobe Acrobat
• Salesforce
• Marketo
• Splash
• ClickUp

Soft Skills

• Attention to Detail
• Interpersonal Communication
• Organizational Skills
• Client-Service Orientation
• Proactive Problem Solving

Industry Keywords

• Professional Services
• Event Strategy
• Marketing Experience
• Relationship Building
• Fast-Paced Environment

Tools & Technologies

• AI Tools
• Claude
• Writer