Marketing Administrator – NA Region

Jobtailor; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor in Houston, TX is seeking a capable Marketing Coordinator to manage calendars, events, and travel logistics for North America. You will coordinate campaigns, timelines, and vendor communications while maintaining accurate records and dashboards.

Ideal candidates bring 1–3 years in marketing coordination or admin roles, strong MS Office skills, familiarity with CRM systems, and a collaborative mindset to work with an international team.

Qualifications

• Prior marketing and administrative experience desired.
• Ability to multitask in a deadline-driven atmosphere with multiple competing priorities
• Strong knowledge of Microsoft Office programs (Word, Excel, PowerPoint)
• Knowledge of CRM systems (e.g. Microsoft Dynamics)
• Strong organizational skills and close attention to detail
• Excellent oral and written communication skills
• Enjoy working in a team environment as part of an international company
• Flexibility, a can-do attitude, willingness to pitch in, and strong team-player ability
• Availability to participate in company promotional activities, including exhibitions and conferences
• Ability to travel 2–3 times per year
• B2B marketing experience preferred
• One to three years of relevant work experience in marketing coordination or administrative work
• High school diploma or equivalent required
• Bachelor's degree from an accredited school or university in Business Administration, Marketing, Public Relations, or a similar field

Responsibilities

• Maintain and support marketing calendars, tracking and communicating events, campaigns, deadlines, and milestones
• Monitor the OMICRON Academy schedule and integrate marketing activities and promotional timelines
• Maintain team availability calendars, vacation schedules, planned absences, and holiday coverage
• Coordinate backup coverage and scheduling
• Track department deadlines and deliverables and follow up with team members
• Support internal reporting and maintain marketing dashboards
• Coordinate hotel accommodations and lodging for industry and company events
• Collect employee travel details, including flight itineraries and schedules
• Manage travel-related calendar reminders and notifications
• Maintain travel records and track event attendance and travel logistics
• Travel to key industry and company-hosted events approximately 2–3 times annually
• Maintain the marketing asset database and manage marketing inventory
• Organize trade show materials, booth assets, promotional giveaways, literature, and branded merchandise
• Partner with the Toronto office administrator on inventory needs
• Maintain inventory spreadsheets and conduct routine inventory audits
• Manage spare parts inventory for exhibit displays and booth materials
• Inspect booth kits and event assets before and after shows
• Report damaged or missing materials and coordinate replacements
• Fulfill ASM kits, product specialist requests, marketing material orders, and Sales Partner requests submitted through MS Forms
• Coordinate inventory replenishment and stock levels
• Prepare shipping documentation and maintain shipment records
• Track shipments using spreadsheets and logistics tools
• Obtain and compare shipping quotes
• Create shipping labels and process shipments using FedEx and other logistics providers
• Monitor shipment status and resolve delivery issues or delays
• Coordinate inbound and outbound event shipments
• Assist with packing, unpacking, staging, and organizing event materials
• Document shipments, including maintaining records and taking shipment photos
• Ensure materials are shipped, received, and returned according to schedules and deadlines
• Coordinate employee apparel orders
• Track marketing expenses and purchasing records
• Review vendor invoices and submit approved invoices to accounting
• Monitor payment status
• Maintain annual marketing budget tracking spreadsheets
• Monitor expenses against approved budgets
• Research pricing, obtain quotes, and identify cost-saving opportunities
• Generate financial summaries and reports for departmental planning and budget reviews
• Provide administrative and operational support for day-to-day marketing activities across North America
• Report to the NA Regional Communications Manager
• Work in a clean, orderly, properly lighted, and ventilated office environment

Skills

Marketing Coordination

Microsoft Office Proficiency

CRM Systems Knowledge

Organizational Skills

B2B Marketing Experience

Education

High school diploma or equivalent

Bachelor's degree in Business Administration, Marketing, Public Relations, or a similar field

Tools

Microsoft Dynamics

MS Forms

FedEx Shipping Tools

Logistics Tools

Job description

• Maintain and support marketing calendars, tracking and communicating events, campaigns, deadlines, and milestones
• Monitor the OMICRON Academy schedule and integrate marketing activities and promotional timelines
• Maintain team availability calendars, vacation schedules, planned absences, and holiday coverage
• Coordinate backup coverage and scheduling
• Track department deadlines and deliverables and follow up with team members
• Support internal reporting and maintain marketing dashboards
• Coordinate hotel accommodations and lodging for industry and company events
• Collect employee travel details, including flight itineraries and schedules
• Manage travel-related calendar reminders and notifications
• Maintain travel records and track event attendance and travel logistics
• Travel to key industry and company-hosted events approximately 2–3 times annually
• Maintain the marketing asset database and manage marketing inventory
• Organize trade show materials, booth assets, promotional giveaways, literature, and branded merchandise
• Partner with the Toronto office administrator on inventory needs
• Maintain inventory spreadsheets and conduct routine inventory audits
• Manage spare parts inventory for exhibit displays and booth materials
• Inspect booth kits and event assets before and after shows
• Report damaged or missing materials and coordinate replacements
• Fulfill ASM kits, product specialist requests, marketing material orders, and Sales Partner requests submitted through MS Forms
• Coordinate inventory replenishment and stock levels
• Prepare shipping documentation and maintain shipment records
• Track shipments using spreadsheets and logistics tools
• Obtain and compare shipping quotes
• Create shipping labels and process shipments using FedEx and other logistics providers
• Monitor shipment status and resolve delivery issues or delays
• Coordinate inbound and outbound event shipments
• Assist with packing, unpacking, staging, and organizing event materials
• Document shipments, including maintaining records and taking shipment photos
• Ensure materials are shipped, received, and returned according to schedules and deadlines
• Coordinate employee apparel orders
• Track marketing expenses and purchasing records
• Review vendor invoices and submit approved invoices to accounting
• Monitor payment status
• Maintain annual marketing budget tracking spreadsheets
• Monitor expenses against approved budgets
• Research pricing, obtain quotes, and identify cost‑saving opportunities
• Generate financial summaries and reports for departmental planning and budget reviews
• Provide administrative and operational support for day‑to‑day marketing activities across North America
• Report to the NA Regional Communications Manager
• Work in a clean, orderly, properly lighted, and ventilated office environment

Requirements

• Prior marketing and administrative experience desired
• Ability to multitask in a deadline‑driven atmosphere with multiple competing priorities
• Strong knowledge of Microsoft Office programs (Word, Excel, PowerPoint)
• Knowledge of CRM systems (e.g. Microsoft Dynamics)
• Strong organizational skills and close attention to detail
• Excellent oral and written communication skills
• Enjoy working in a team environment as part of an international company
• Flexibility, a can‑do attitude, willingness to pitch in, and strong team‑player ability
• Availability to participate in company promotional activities, including exhibitions and conferences
• Ability to travel 2–3 times per year
• B2B marketing experience preferred
• One to three years of relevant work experience in marketing coordination or administrative work
• High school diploma or equivalent required
• Bachelor's degree from an accredited school or university in Business Administration, Marketing, Public Relations, or a similar field
• Ability to see, hear, speak, and write clearly to communicate with customers
• Manual dexterity for occasional reaching and lifting of objects over 50 pounds and operating office equipment
• Frequent sitting and occasional bending and kneeling

Core Competencies

Demonstrates strong organizational and multitasking abilities in managing marketing calendars, tracking events, and coordinating logistics. Proficient in Microsoft Office and CRM systems, with a focus on maintaining accurate records and supporting marketing operations.

Highest-signal resume keywords

• Marketing Coordination
• Microsoft Office Proficiency
• CRM Systems Knowledge
• Organizational Skills
• B2B Marketing Experience

ATS Optimization Keywords

Hard Skills

• Marketing Calendar Management
• Event Logistics Coordination
• Inventory Management
• Budget Tracking
• Shipping Documentation Preparation
• Data Entry and Reporting
• Travel Coordination
• Vendor Invoice Review
• Spreadsheet Management
• Promotional Material Organization

Soft Skills

• Strong Communication Skills
• Team Collaboration
• Flexibility
• Attention to Detail
• Can-Do Attitude

Industry Keywords

• B2B Marketing
• Marketing Administration
• Event Management
• Travel Logistics
• Promotional Activities

Tools & Technologies

• Microsoft Dynamics
• MS Forms
• FedEx Shipping Tools
• Logistics Tools