Associate Manager – Experiential

Jobtailor; New York (NY); On-site; USD 52,000 - 65,000; Full time

Job summary

Jobtailor is seeking an organized experiential marketing assistant in New York to help coordinate and execute brand activations, from intimate moments to large tentpoles. You will support on-site operations, vendor outreach, scheduling, and logistics under the guidance of senior team members.

This role emphasizes collaboration with creative, sales and editorial teams, budgeting, and preparing event materials using Canva, Keynote, PowerPoint, and MS Office, with travel and occasional

Qualifications

• 1–3 years of experience in experiential marketing, brand activations, events, or related creative field.
• Highly organized with strong attention to detail and a willingness to learn.
• Strong written communication and an eye for visual storytelling.
• Comfortable in a fast-paced environment with shifting priorities.

Responsibilities

• Assist with the coordination and on-site execution of experiential activations, from intimate brand moments to large-scale tentpoles.
• Support vendor outreach, scheduling, and logistics coordination under the guidance of senior team members.
• Help track budgets, organize invoices, and maintain accurate expense documentation.
• Contribute ideas during brainstorms and ideation sessions for experiential concepts, RFPs, and brand pitches.
• Help build pitch decks, mood boards, recaps, and event materials using Canva, Keynote, or PowerPoint.
• Coordinate with internal teams (Creative, Sales, Editorial, Trends & Insights) to gather materials and ensure alignment with brand strategy.
• Maintain department files, project trackers, and event timelines.
• Take notes during meetings, track follow-ups, and help keep the team organized day-to-day.
• Support scheduling and logistics coordination for team travel to tentpole events under senior guidance.
• Help prep materials and briefing documents ahead of meetings and events.
• Assist with vendor and venue research and outreach to support broader team projects.
• Help track industry trends and competitor activity to inform team brainstorms.
• Support post-event recap documentation and basic performance tracking.
• Build relationships with vendors and partners as a growing point of contact on smaller-scope projects.

Skills

Experiential Marketing

Event Coordination

Budget Tracking

Visual Storytelling

Project Management

Tools

Canva

Keynote

PowerPoint

MS Office

Monday.com

Job description

• Assist with the coordination and on-site execution of experiential activations, from intimate brand moments to large-scale tentpoles.
• Support vendor outreach, scheduling, and logistics coordination under the guidance of senior team members.
• Help track budgets, organize invoices, and maintain accurate expense documentation.
• Contribute ideas during brainstorms and ideation sessions for experiential concepts, RFPs, and brand pitches.
• Help build pitch decks, mood boards, recaps, and event materials using Canva, Keynote, or PowerPoint.
• Coordinate with internal teams (Creative, Sales, Editorial, Trends & Insights) to gather materials and ensure alignment with brand strategy.
• Maintain department files, project trackers, and event timelines.
• Take notes during meetings, track follow-ups, and help keep the team organized day-to-day.
• Support scheduling and logistics coordination for team travel to tentpole events (e.g., room blocks, itineraries) under senior guidance.
• Help prep materials and briefing documents ahead of meetings and events.
• Assist with vendor and venue research and outreach to support broader team projects.
• Help track industry trends and competitor activity to inform team brainstorms.
• Support post-event recap documentation and basic performance tracking.
• Build relationships with vendors and partners as a growing point of contact on smaller-scope projects.

Requirements

• 1–3 years of experience (including internships) in experiential marketing, brand activations, events, or a related creative field.
• Highly organized with strong attention to detail and a willingness to learn.
• Strong written communication and an eye for visual storytelling.
• Comfortable in a fast-paced environment with shifting priorities.
• Proficiency in Canva, Keynote, PowerPoint, and MS Office; familiarity with project management tools (e.g., Monday.com) a plus.
• Willingness to travel and work occasional nights/weekends for event execution.
• A proactive, positive, and coachable attitude eager to roll up their sleeves and grow with the team.

Core Competencies

Demonstrates strong organizational skills and attention to detail in coordinating experiential marketing events, while effectively collaborating with internal teams and managing vendor relationships. Proficient in creating visual materials and tracking project timelines to support successful brand activations.

Highest-signal resume keywords

• Experiential Marketing
• Event Coordination
• Canva Proficiency
• Strong Written Communication
• Budget Tracking

Hard Skills

• Experiential Marketing
• Event Coordination
• Budget Tracking
• Visual Storytelling
• Project Management

Soft Skills

• Highly Organized
• Attention to Detail
• Proactive Attitude
• Willingness to Learn
• Comfortable in Fast-Paced Environment

Industry Keywords

• Brand Activations
• Vendor Outreach
• Logistics Coordination
• Event Materials
• Post-Event Recap

Tools & Technologies

• Canva
• Keynote
• PowerPoint
• MS Office
• Monday.com