Marketing Events Coordinator

ECG Management Consultants, Inc.; Chicago (IL); Hybrid; Full time

Job summary

An established industry player is seeking a Marketing Events Coordinator to join their dynamic Corporate Operations team. In this role, you will play a crucial part in amplifying the company's brand through innovative event management. Your responsibilities will include planning and executing a variety of events, from trade shows to webinars, ensuring a seamless experience for attendees. This is an exciting opportunity to make a significant impact in the healthcare consulting sector while working in a supportive and inclusive environment that values your contributions. If you are detail-oriented, creative, and thrive in a fast-paced setting, this position is perfect for you.

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

401(k) Matching Program

Paid Time Off

Wellness Programs

Qualifications

• 3-5 years of experience in B2B event planning and management.
• Strong organizational skills and ability to manage multiple priorities.
• Experience with CRM systems and Microsoft Office tools.

Responsibilities

• Plan and manage customer-facing events, including trade shows and webinars.
• Collaborate with stakeholders to define event strategies and requirements.
• Monitor event budgets and ensure timely completion of all event needs.

Skills

Event Planning

Project Management

CRM Experience

Communication Skills

Creative Thinking

Data Driven

Organizational Skills

Education

Bachelor's Degree in Marketing

Master's Degree in Marketing

Tools

Microsoft Dynamics

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Google Suite

Canva

Adobe Creative Suite

Job description

Overview

With over 50 years of proven success, ECG, ranked as a Best Small Firm to Work For 2024 by Consulting Magazine, is the most experienced healthcare consulting firm in the U.S. Working exclusively in this space, our people prove—over and over again—their ability to solve challenges for providers and achieve better outcomes for patients. Across our nine office locations, we’re seeking individuals who will show the courage to find innovative solutions and make a direct impact on the delivery of healthcare services across our country.

What’s in It for You: Work with Purpose

At ECG, your contribution will have meaningful impact. The work you do will ultimately help health systems optimize performance and meet the needs of the communities they serve—and that’s just the beginning. We’re looking for team players, culture builders, problem-solvers, and self-starters to collaborate, take on challenging projects, and find new ways to make a positive impact in the healthcare services sector. ECG is committed to ensuring a supportive, inclusive, and equitable work environment that embraces DEI, where we recognize performance, communicate openly and transparently, and value work-life balance.

Join Our Corporate Operations Team

ECG’s Corporate Operations team has 100-plus employees associated with ECG offices across the country. These team members keep the business running, manage payroll and benefits offerings, ensure deliverables are high quality, hire and train employees, market our services, streamline business processes, and much more. Corporate Operations departments include Administrative Services, Business Development, Document Production Center, Finance, Human Resources, IT, and Marketing.

Your Opportunity with ECG: Marketing Events Coordinator

The marketing events coordinator reports to the strategic marketing manager and works closely with the entire organization to amplify the company’s brand. You will perform a diverse range of event- and marketing-related functions, including coordinating meetings, events, and trade shows and managing project timelines.

We are seeking an energetic and proactive employee with exceptional organizational skills to join ECG’s marketing team and manage marketing events nationwide. To be successful, you need to be detail oriented, highly organized, self-motivated, data driven, and able to learn as you go. You should enjoy working in a fast-paced environment and be comfortable juggling multiple priorities. You’ll need to be able to work with a wide range of personalities across all levels of the organization.

Your responsibilities may include, but are not limited to, those listed below.

• Plan, strategize, and manage all aspects of customer-facing events, including conference sponsorships, trade shows, ECG-hosted events, speaking opportunities, and webinars.
• Events include all pre-event activities, promotion, CRM attendee matching, material and booth handling, setup and breakdown, digital assets, on-site collateral needs, conference schedules, on-site business development activities, and other associated activities.
• Partner with leadership to define a consistent experience in how we increase our brand awareness through events. This will include creating standard guidelines for events.
• Design and facilitate networking events.
• Collaborate with stakeholders to define the strategy, goals, and event requirements.
• Develop event briefs, communication plans, and creative tactics/executions to build brand awareness.
• Source, maintain, and communicate opportunities across the healthcare industry for conference sponsorships and calls for speakers.

Project Management

• Own the contract review, submission, and execution process.
• Manage the corporate events calendar.
• Monitor schedules, production, and distribution arrangements and other details to ensure timely completion and quality control of event needs.
• Coordinate advertising development, placement, and schedules, along with other sponsorship contracted activities.
• Schedule, coordinate, and lead preplanning event meetings, timelines, and attendee lists with marketing and conference stakeholders.
• Reconcile and track the event budget.
• Work closely with outside marketing service providers to manage inventories and shipment details.
• Monitor the events email inbox and respond to emails accordingly, in a timely manner.

Marketing

• Promote uniformity and consistency of brand across all of the company’s business divisions.
• Write and/or edit copy for event marketing communication, including social media.
• Provide metrics and reporting to determine effectiveness and recommendations for improvement.

Our Expectations of You

• Bachelor’s or master’s degree in marketing preferred
• Minimum of three to five years of professional experience planning, coordinating, and managing activities for B2B events, conferences, trade shows, and webinars
• Comfortable with communicating and presenting to all levels within the organization
• High level of creativity, strategic thinking, attention to detail, and project management skills
• High comfort level with working in a fast-paced, team-oriented environment
• Proactive problem-solver, reliable, and capable of managing multiple responsibilities with little supervision
• CRM experience; Microsoft Dynamics preferred
• Proficiency in Microsoft Word, PowerPoint, and Excel
• Understanding of graphic design; experience or knowledge of the following tools is a plus: Google suite, Canva, and Adobe Creative suite
• Potential for varying hours of work when required
• Ability to travel up to 30% of the time, occasionally on weekends; overtime is required for on-site events

Job Locations

• Preferred locations: Boston, Chicago, or Dallas. Other locations include: Atlanta, Minneapolis, or Washington, DC.
• Hybrid - with an expectation to be in the office one to two days per week

Schedule

Full time/nonexempt

What You Can Expect of Us

To reward our driven, innovative, and passionate employees, we’ve built a company culture that’s centered on performance. We offer an attractive compensation package, challenging work, and an entrepreneurial environment where you can take ownership of your career—and get out as much as you put in.

The estimated base salary range for this job is $36.06 – $38.46 hourly. It represents a good faith estimate of the range that ECG reasonably expects to pay at the time of the job posting. The actual salary paid will vary based on multiple factors, including but not limited to years of experience, special skills, and market changes. The job is eligible to participate in ECG’s benefit plans, which include medical, dental, and vision coverage; a 401(k) matching program; PTO; and other wellness programs.

About ECG

With knowledge and expertise built over the course of 50-plus years, ECG is a national consulting firm that is redefining healthcare together with its clients. ECG offers a broad range of strategic, financial, operational, and technology-enabled consulting services. ECG is an industry leader, offering specialized expertise to clients across the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children’s hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans.

Apply now and make an impact for years to come.

To begin the recruitment process, please submit your resume via our career site at https://careers.ecgmc.com.

ECG provides equal employment opportunities to all employees and applicants for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, disability, pregnancy, medical condition (cancer and genetic characteristics), genetic information, gender, gender identity or expression, sexual orientation, marital status, military or veteran status, or any other legally protected characteristic. People of color are encouraged to apply. We participate in E-Verify as part of our onboarding process. Having the permanent legal right to work in the United States is a condition of employment. ECG is not currently able to provide assistance to candidates requiring sponsorship or a visa.

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