Marketing Coordinator

hntb; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

HNTB is seeking a Marketing Support Associate to organize and maintain materials for proposals and presentations, supporting prequalification and project pursuits. You will work with the marketing team, manage data, reports, and documentation using the Microsoft Office suite, and help with research and data entry across architecture, engineering, and infrastructure projects.

The role emphasizes attention to detail, prioritization across multiple projects, and a proactive approach to learning

Qualifications

• High School Diploma / GED or equivalent is required.
• Proficient in Microsoft Office and data organization for proposals.
• Strong attention to detail and ability to manage multiple projects.

Responsibilities

• Organizes and maintains marketing materials and data used by marketing staff to develop proposals and presentations (qualifications, staff resumes, boilerplate information, archived files, etc.).
• Leads prequalification efforts and supports qualification/proposal development, compiling and checking information, completing forms and reports for marketing purposes.
• Assists in the proposal close-out process.
• Administers marketing systems, including maintaining codes and reports, to ensure accuracy and proper use of information.
• May generate reports on pre-contract status (win/loss), leads and fees analysis, as well as various sales reports, as needed.
• Assists with other duties such as surveys, special projects, research, pre-sell pieces, data entry, award submittals, etc.
• Performs other duties as assigned.

Skills

Microsoft Office Suite

Researching skills

Attention to detail

Project management

Written and verbal communication

Education

Bachelor's degree in Marketing

Tools

Adobe Creative Suite

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for providing overall support to members of the marketing department through the collection, organization and maintenance of marketing materials and resources. Activities also include direct support to marketing staff by organizing and producing materials for pre-qualification efforts, proposals or presentations. This role is designed to build foundational skills in pursuit development, marketing systems, research, communications, and marketing operations.

What You'll Do:

• Organizes and maintains marketing materials and data used by marketing staff to develop proposals and presentations (qualifications, staff resumes, boilerplate information, archived files, etc.).
• Leads prequalification efforts and supports qualification/proposal development, compiling and checking information, completing forms and reports for marketing purposes.
• Assists in the proposal close-out process.
• Administers marketing systems, including maintaining codes and reports, to ensure accuracy and proper use of information.
• May generate reports on pre-contract status (win/loss), leads and fees analysis, as well as various sales reports, as needed.
• Assists with other duties such as surveys, special projects, research, pre-sell pieces, data entry, award submittals, etc.
• Performs other duties as assigned.

What You'll Need:

• High School Diploma / GED or equivalent

What You'll Bring:

• Using Microsoft Office Suite (e.g., Outlook, Word, Excel, PowerPoint) proficiently.
• Basic researching skills on clients, communities, and markets and ability to summarize pertinent information.
• Showing attention to detail by following established document management protocols and templates.
• Managing multiple projects and deadlines with the ability to prioritize.
• Effective written, verbal, and interpersonal communication skills.
• Initiative and curiosity, with an interest in learning proposal development, business development, marketing systems, and the architecture, engineering, and infrastructure industry.

What We Prefer:

• Bachelor's degree in Marketing, Communications, Journalism, Business or relevant professional experience.
• Experience with Adobe Creative Suite and graphic/document production.

Additional Information

Visa sponsorship is not available for this position.

Locations:

Atlanta, GA, Lake Mary, FL, Miami, FL, Tampa, FL .