Marketing & Communications Office Assistant

University of Montevallo; Montevallo, Northern (AL, KY); Hybrid; USD 9,000 - 13,000; Part time

Job summary

The University of Montevallo's Marketing & Communications Office is seeking a part-time Office Assistant to handle reception, clerical tasks, mail distribution, and support for office events and special projects. You will assist staff with reports, copy, scanning, filing, and occasional content ideas for marketing materials, while maintaining confidentiality and professional communication.

This position averages 10–20 hours per week at $8.00 per hour; it is a student appointment eligible for

Qualifications

• Organization and attention to detail are essential.
• Effective written and verbal communication.
• Self-motivation and a positive attitude.
• Experience using Mac OS.
• Understanding of confidentiality.

Responsibilities

• Perform receptionist and clerical duties in the Marketing & Communications Office.
• Greet visitors, answer phones, direct calls, and deliver messages.
• Sort, pick up, and distribute mail; copy, scan, and file documents.
• Assist with events and social media coverage; support staff with reports.
• Assist with paperwork, inventory, and other administrative tasks; help generate marketing ideas.

Skills

Organization

Attention to detail

Communication

Mac OS

Confidentiality

Education

High School Diploma or GED

Tools

Mac OS

Job description

Marketing & Communications Office Assistant

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Position Information

Posting Number

Job Title

Job Title Marketing & Communications Office Assistant

Department

Department University Marketing & Communications

Rate of Pay

Rate of Pay $8.00 hourly

FLSA

FLSA Non-Exempt

Estimated Number of Hours Per Week

Estimated Number of Hours Per Week 10-20

Employment Status

Employment Status Part Time Temporary

Student Appointment Type

Student Appointment Type Jobship and Work-Study

General Description

Perform receptionist and clerical responsibilities in the University Marketing & Communications Office.

• Provide friendly and helpful customer service by welcoming and assisting visitors, answering and directing phone calls, and taking and delivering messages.
• Pick up, deliver, sort and distribute mail.
• Copy, scan and file documents.
• Assist with special events; including social media coverage.
• Assist staff with paperwork, preparing reports, gathering information, monitoring office supply inventory, and other administrative tasks as assigned.
• Assist with marketing content creation and idea generation as needed
• Other duties as assigned.

Education and Experience

High School Diploma or GED equivalent

Skills, Knowledge, and Abilities

• Organization and attention to detail a must.
• Effective communication skills, both written and verbal.
• Self-motivated with a positive attitude.
• Experience using Mac OS.
• Understanding of confidentiality.

Preferred Major

Licenses, Certification or Registrations

None

Number of Vacancies

Desired Start Date

Open Date

Open Date 08/11/2026

Close Date

Open Until Filled Yes

Additional Statement

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

EEO Statement

UM is an Equal Employment Opportunity Institution.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you currently a student (having been admitted or enrolled in classes) at the University of Montevallo?
  • Yes
  • No
• * Have you been awarded Federal Work-Study by the Financial Aid Office?
  • Yes
  • No

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Class Schedule

Optional Documents

University of Montevallo Human Resources and Risk Management

Station 6055 Will Lyman House Montevallo, AL 35115