Marketing Assistant - Full Time

The Glen at Heather Farm; Walnut Creek (CA); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

PTO

Holidays

Medical

Dental

Vision

Life Insurance

401k with Employer Match

Tuition Assistance

Commuter Reimbursement

Job summary

The Glen at Heather Farm in Walnut Creek, CA is seeking a Marketing Assistant to professionally manage the front office of the Marketing Department. You will assist visitors, answer a multi-line phone, and support the Marketing team with clerical and administrative tasks.

The position offers full-time hours, a stable work environment, and a range of benefits designed to support employees as they grow within the organization.

Qualifications

• Minimum three years receptionist and/or administrative support experience.
• Excellent written and verbal communication skills with the ability to facilitate small group presentations.
• Strong organizational and time management skills with attention to detail.
• Ability to handle multiple priorities in a high-distraction environment.
• Good judgment, problem solving, and decision making abilities.
• Proficiency with Microsoft Office Suite and leads management systems.

Responsibilities

• Answers a multi-line telephone and greets customers on arrival.
• Supports Marketing team with clerical duties including copying, scanning, faxing, and brochures.
• Prepares and processes mail, creates Excel spreadsheets and reports.
• Manages inventory of brochures and supplies, updates databases and creates files.
• Performs additional duties as assigned.

Skills

Receptionist experience

Communication skills

Organization

Problem solving

Computer skills

Tools

Microsoft Office

Job description

Career Opportunities with The Glen at Heather Farm

A great place to work.

Careers At The Glen at Heather Farm

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Full Time: Monday-Friday 8AM-4:30PM, 1 Saturday a month required

• Wage: $21 per hour
• LOTS of Opportunity in a Stable & Beautiful work environment.
• Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.
• 401k with Employer Match.
• Tuition Assistance.
• Talent development reviews and growth opportunities.
• Commuter Reimbursement.

The Marketing Assistant is responsible for the professional and efficient managing of the front office of the Marketing Department. They assist visitors and clients, answer a multi-line phone, and support the Marketing team with a wide variety of clerical and administrative duties.

PRINCIPLE DUTIES:

• Answers a multi-line telephone and voice-mail system. Greets customers upon arrival, assisting as needed.
• Supports the Marketing Coordinator and Marketing team with general clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.
• Prepares and processes incoming and outgoing mail.
• Creates Excel spreadsheets and other reports as necessary.
• Ensures that the inventory for brochures, collateral, and other essential supplies are always available and up-to-date.
• Organizes detailed records of current and future depositors, assists in processing sale paperwork, updates the database, and creates files.
• Performs additional work duties and responsibilities as assigned.

Why you will love The Glen at Heather Farm

The Glen at Heather Farm is in pre-development and will be a Continuing Care Retirement Community (CCRC) offering a variety of villas and apartment homes to hundreds of residents. Full services will be provided, including restaurant dining, housekeeping and laundry, maintenance services, transportation, fitness classes, wellness programs, and numerous activities. We strive to make sure our employees are reaching their goals and working in the role they enjoy. We provide the perfect environment for learning and opportunities for growth. We listen to feedback and make changes to ensure the best work environment.

What you will bring

• Minimum three years receptionist and/or administrative support experience. Experience in a sales environment is a plus.
• Excellent written and verbal communication skills, with the ability to facilitate small group presentations
• Strong organizational and time management skills. Strong attention to detail.
• Ability to handle multiple priorities while working in an area of constant distractions.
• Good judgment, problem solving, and decision making skills.
• Strong computer skills, including Microsoft Office Suite and the leads management system. Ability to learn new computer applications.

Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.