Marketing Assistant — Front Office & Growth Opportunities

Heather Farm; Walnut Creek, Northern (CA, KY); Hybrid; USD 42,000 - 46,000; Full time

Benefits offered by this job

PTO

Holidays

Medical

Dental

Vision

Life Insurance

401k with Employer Match

Tuition Assistance

Commuter Reimbursement

Job summary

The Glen at Heather Farm in Walnut Creek, CA is seeking a Marketing Assistant to manage front office operations, support the Marketing team, and handle administrative duties. This full-time role includes a standard Monday–Friday schedule with a monthly Saturday shift.

Key responsibilities include greeting visitors, managing a multi-line phone system, preparing mail and reports, and maintaining inventory and records. PTO, benefits, and growth opportunities are offered.

Qualifications

• Minimum three years receptionist and/or administrative support experience.
• Experience in a sales environment is a plus.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Strong attention to detail.
• Ability to handle multiple priorities while working in a busy environment.
• Good judgment, problem solving, and decision making skills.
• Strong computer skills including Microsoft Office Suite and the leads management system.

Responsibilities

• Answers a multi-line telephone and greets customers upon arrival.
• Supports Marketing team with clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters.
• Prepares and processes incoming and outgoing mail.
• Creates Excel spreadsheets and other reports as necessary.
• Ensures inventory for brochures, collateral, and supplies is up-to-date.
• Organizes records of depositors, assists in processing sales paperwork, updates the database, and creates files.
• Performs additional duties as assigned.

Skills

Reception

Administrative support

Customer service

Microsoft Office

Leads management system

Communication skills

Time management

Attention to detail

Tools

Leads management system

Microsoft Office Suite

Job description

The Glen at Heather Farm in Walnut Creek, CA is seeking a Marketing Assistant to manage front office operations, support the Marketing team, and handle administrative duties. This full-time role includes a standard Monday–Friday schedule with a monthly Saturday shift.

Key responsibilities include greeting visitors, managing a multi-line phone system, preparing mail and reports, and maintaining inventory and records. PTO, benefits, and growth opportunities are offered.