Marketing Associate - Full Time

Heather Farm; Walnut Creek, Northern (CA, KY); Hybrid; USD 42,000 - 46,000; Full time

Benefits offered by this job

PTO

Holidays

Medical

Dental

Vision

Life Insurance

401k with Employer Match

Tuition Assistance

Commuter Reimbursement

Job summary

The Glen at Heather Farm in Walnut Creek, CA is seeking a Marketing Assistant to manage front office operations, support the Marketing team, and handle administrative duties. This full-time role includes a standard Monday–Friday schedule with a monthly Saturday shift.

Key responsibilities include greeting visitors, managing a multi-line phone system, preparing mail and reports, and maintaining inventory and records. PTO, benefits, and growth opportunities are offered.

Qualifications

• Minimum three years receptionist and/or administrative support experience.
• Experience in a sales environment is a plus.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Strong attention to detail.
• Ability to handle multiple priorities while working in a busy environment.
• Good judgment, problem solving, and decision making skills.
• Strong computer skills including Microsoft Office Suite and the leads management system.

Responsibilities

• Answers a multi-line telephone and greets customers upon arrival.
• Supports Marketing team with clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters.
• Prepares and processes incoming and outgoing mail.
• Creates Excel spreadsheets and other reports as necessary.
• Ensures inventory for brochures, collateral, and supplies is up-to-date.
• Organizes records of depositors, assists in processing sales paperwork, updates the database, and creates files.
• Performs additional duties as assigned.

Skills

Reception

Administrative support

Customer service

Microsoft Office

Leads management system

Communication skills

Time management

Attention to detail

Tools

Leads management system

Microsoft Office Suite

Job description

Career Opportunities with The Glen at Heather Farm

A great place to work.

Careers At The Glen at Heather Farm

Are you ready for new challenges and new opportunities?

Join our team!

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Full Time: Monday-Friday 8AM-4:30PM, 1 Saturday a month required

• Wage: $21 per hour
• LOTS of Opportunity in a Stable & Beautiful work environment.
• Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.
• 401k with Employer Match.
• Tuition Assistance.
• Talent development reviews and growth opportunities.
• Commuter Reimbursement.

The Marketing Assistant is responsible for the professional and efficient managing of the front office of the Marketing Department. They assist visitors and clients, answer a multi-line phone, and support the Marketing team with a wide variety of clerical and administrative duties.

PRINCIPLE DUTIES:

• Answers a multi-line telephone and voice-mail system. Greets customers upon arrival, assisting as needed.
• Supports the Marketing Coordinator and Marketing team with general clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.
• Prepares and processes incoming and outgoing mail.
• Creates Excel spreadsheets and other reports as necessary.
• Ensures that the inventory for brochures, collateral, and other essential supplies are always available and up-to-date.
• Organizes detailed records of current and future depositors, assists in processing sale paperwork, updates the database, and creates files.
• Performs additional work duties and responsibilities as assigned.

Why you will love The Glen at Heather Farm

The Glen at Heather Farm is in pre-development and will be a Continuing Care Retirement Community (CCRC) offering a variety of villas and apartment homes to hundreds of residents. Full services will be provided, including restaurant dining, housekeeping and laundry, maintenance services, transportation, fitness classes, wellness programs, and numerous activities. We strive to make sure our employees are reaching their goals and working in the role they enjoy. We provide the perfect environment for learning and opportunities for growth. We listen to feedback and make changes to ensure the best work environment.

What you will bring

• Minimum three years receptionist and/or administrative support experience. Experience in a sales environment is a plus.
• Excellent written and verbal communication skills, with the ability to facilitate small group presentations
• Strong organizational and time management skills. Strong attention to detail.
• Ability to handle multiple priorities while working in an area of constant distractions.
• Good judgment, problem solving, and decision making skills.
• Strong computer skills, including Microsoft Office Suite and the leads management system. Ability to learn new computer applications.

Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.