Marketing Associate - Full Time

The Glen at Heather Farm; Walnut Creek (CA); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

PTO

Holidays

Medical

Dental

Vision

Life Insurance

401k with Employer Match

Tuition Assistance

Commuter Reimbursement

Job summary

The Glen at Heather Farm in Walnut Creek, CA is seeking a Marketing Assistant to professionally manage the front office of the Marketing Department. You will answer a multi-line phone, assist visitors, and support the team with clerical duties.

This full-time role offers a stable environment with benefits including PTO, holidays, medical/dental/vision, life insurance, 401k with employer match, tuition assistance, and commuter reimbursement.

Qualifications

• Minimum three years receptionist and/or administrative support experience.
• Excellent customer service skills.
• Excellent written and verbal communication; ability to facilitate small group presentations.
• Strong organizational and time management skills with attention to detail.
• Ability to handle multiple priorities amid distractions.
• Strong problem solving and decision making.

Responsibilities

• Answer a multi-line telephone and greet customers.
• Support Marketing team with clerical duties (copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.).
• Prepares and processes incoming and outgoing mail.
• Creates Excel spreadsheets and other reports as necessary.
• Ensures inventory for brochures, collateral, and supplies is up-to-date.
• Organizes records of depositors, assists in processing sale paperwork, updates the database.
• Performs additional work duties and responsibilities as assigned.

Skills

customer service

written and verbal communication

time management

organization

multitasking

problem solving

Tools

Microsoft Office Suite

Leads management system

Job description

Full Time: Monday-Friday 8AM-4:30PM, 1 Saturday a month required

• Wage: $21 per hour
• LOTS of Opportunity in a Stable & Beautiful work environment.
• Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.
• 401k with Employer Match.
• Tuition Assistance.
• Talent development reviews and growth opportunities.
• Commuter Reimbursement.

The Marketing Assistant is responsible for the professional and efficient managing of the front office of the Marketing Department. They assist visitors and clients, answer a multi-line phone, and support the Marketing team with a wide variety of clerical and administrative duties.

Principle Duties

• Answers a multi-line telephone and voice-mail system. Greets customers upon arrival, assisting as needed.
• Supports the Marketing Coordinator and Marketing team with general clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.
• Prepares and processes incoming and outgoing mail.
• Creates Excel spreadsheets and other reports as necessary.
• Ensures that the inventory for brochures, collateral, and other essential supplies are always available and up-to-date.
• Organizes detailed records of current and future depositors, assists in processing sale paperwork, updates the database, and creates files.
• Performs additional work duties and responsibilities as assigned.

Why you will love The Glen at Heather Farm

The Glen at Heather Farm is in pre-development and will be a Continuing Care Retirement Community (CCRC) offering a variety of villas and apartment homes to hundreds of residents. Full services will be provided, including restaurant dining, housekeeping and laundry, maintenance services, transportation, fitness classes, wellness programs, and numerous activities. We strive to make sure our employees are reaching their goals and working in the role they enjoy. We provide the perfect environment for learning and opportunities for growth. We listen to feedback and make changes to ensure the best work environment.

What You Will Bring

• Minimum three years receptionist and/or administrative support experience. Experience in a sales environment is a plus.
• Excellent customer service skills.
• Excellent written and verbal communication skills, with the ability to facilitate small group presentations
• Strong organizational and time management skills. Strong attention to detail.
• Ability to handle multiple priorities while working in an area of constant distractions.
• Good judgment, problem solving, and decision making skills.
• Strong computer skills, including Microsoft Office Suite and the leads management system. Ability to learn new computer applications.

Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.