Marketing Administrative Assistant 842434

Helpmates; Lake Forest (CA); Presencial; USD 28.000 - 32.000; Jornada completa

Descripción de la vacante

Helpmates in Foothill Ranch, CA is seeking a Marketing Administrative Assistant to support the busy marketing department. This entry-level role offers hands-on experience in project coordination, digital asset management, event support, and routine admin tasks, with a weekday schedule on-site from 7:30am to 4:30pm.

You will work closely with the marketing team, maintain schedules, help prepare agendas, organize digital assets, assist with social media, email campaigns, and sales materials, and

Formación

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with CRM tools, WordPress, email platforms, social media management, or Adobe Creative Cloud is a plus.
• Excellent verbal and written communication with strong organizational habits.

Responsabilidades

• Assisting with daily marketing operations, maintaining schedules, coordinating meetings, and preparing agendas and notes.
• Organizing digital assets such as photos, presentations, and product documentation; supporting social media, email campaigns, and sales materials.
• Coordinating logistics for trade shows, webinars, and customer events, including travel arrangements and shipping promotional items.
• Overseeing printing, inventory, and distribution of brochures and marketing collateral.
• Performing data entry to update lead and contact lists and collecting metrics for marketing reports.
• Serving as a liaison between the marketing team, internal departments, and external vendors.

Conocimientos

MS Office

CRM/WordPress

Communication skills

Educación

Marketing/Communications degree

Descripción del empleo

Exciting Opportunity: Marketing Administrative Assistant - Urgently hiring in Foothill Ranch! Job Title: Marketing Administrative Assistant Pay: $20.00 – $23.00 per hour Hours: Monday – Friday, 7:30am – 4:30pm Start Date: ASAP Looking for a rewarding entry-level role to grow your career in marketing, communications, or business operations? Join our energetic team in Foothill Ranch as a Marketing Administrative Assistant and make a difference every day. As a Marketing Administrative Assistant, you'll support the smooth operation of our busy marketing department, gaining valuable hands-on experience in project coordination, digital asset management, event support, and administrative tasks. You'll work closely with the marketing team to deliver impactful results and help drive our initiatives forward.

What You'll Do

• Assisting with daily marketing operations, maintaining schedules, coordinating meetings, and preparing agendas and notes
• Organizing digital assets such as photos, presentations, and product documentation, and supporting the creation of social media posts, email campaigns, and sales materials
• Coordinating logistics for trade shows, webinars, and customer events, including travel arrangements and shipping promotional items
• Overseeing the printing, inventory, and distribution of brochures, promotional items, and marketing collateral
• Performing data entry to update lead and contact lists and collecting metrics for marketing performance reports
• Serving as a reliable liaison between the marketing team, internal departments, and external vendors

What You'll Bring

• Up to 2 years of experience in an administrative, marketing, or office support role
• Associate or Bachelor’s degree in Marketing, Communications, or Business Administration preferred (relevant experience welcomed)
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with CRM tools, WordPress, email platforms, social media management, or Adobe Creative Cloud is a plus!
• Exceptional organizational habits, strong attention to detail, and excellent verbal/written communication skills

Why Join Us in Foothill Ranch?

• An entry-level position perfect for a proactive team player eager to develop practical marketing skills
• A collaborative, professional environment where your contributions are valued
• Competitive pay and opportunities for growth within the organization

Location & Schedule

This position is on-site in Foothill Ranch and offers a standard weekday schedule of 7:30am to 4:30pm.