Marketing Administrative Assistant 842026

Helpmates; Lake Forest (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

Helpmates in Foothill Ranch, CA is seeking a Marketing Administrative Assistant to support the marketing department with day-to-day operations, digital asset management, event support, and admin tasks. This entry-level role offers hands-on experience in project coordination and campaign execution.

You'll work with CRM tools, WordPress, and MS Office, coordinating schedules, meetings, and marketing materials. On-site, Monday–Friday, 7:30am–4:30pm, with ASAP start and competitive hourly pay.

Qualifications

• Up to 2 years of experience in an administrative, marketing, or office support role.
• Associate or Bachelor's degree in Marketing, Communications, or Business Administration preferred (relevant experience welcomed).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with CRM tools, WordPress, email platforms, social media management, or Adobe Creative Cloud is a plus.
• Exceptional organizational habits, strong attention to detail, and excellent verbal/written communication skills.

Responsibilities

• Assisting with daily marketing operations, maintaining schedules, coordinating meetings, and preparing agendas and notes.
• Organizing digital assets such as photos, presentations, and product documentation, and supporting the creation of social media posts, email campaigns, and sales materials.
• Coordinating logistics for trade shows, webinars, and customer events, including travel arrangements and shipping promotional items.
• Overseeing the printing, inventory, and distribution of brochures, promotional items, and marketing collateral.
• Performing data entry to update lead and contact lists and collecting metrics for marketing performance reports.
• Serving as a reliable liaison between the marketing team, internal departments, and external vendors.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Education

Associate or Bachelor's degree in Marketing, Communications, or Business Administration

Tools

MS Office Suite

CRM tools

WordPress

Adobe Creative Cloud

Job description

Exciting Opportunity: Marketing Administrative Assistant - Urgently hiring in Foothill Ranch!

Job Title: Marketing Administrative Assistant

Pay: $20.00 – $23.00 per hour

Hours: Monday – Friday, 7:30am – 4:30pm

Start Date: ASAP

Looking for a rewarding entry-level role to grow your career in marketing, communications, or business operations? Join our energetic team in Foothill Ranch as a Marketing Administrative Assistant and make a difference every day.

As a Marketing Administrative Assistant, you’ll support the smooth operation of our busy marketing department, gaining valuable hands-on experience in project coordination, digital asset management, event support, and administrative tasks. You’ll work closely with the marketing team to deliver impactful results and help drive our initiatives forward.

What You’ll Do

• Assisting with daily marketing operations, maintaining schedules, coordinating meetings, and preparing agendas and notes


• Organizing digital assets such as photos, presentations, and product documentation, and supporting the creation of social media posts, email campaigns, and sales materials


• Coordinating logistics for trade shows, webinars, and customer events, including travel arrangements and shipping promotional items


• Overseeing the printing, inventory, and distribution of brochures, promotional items, and marketing collateral


• Performing data entry to update lead and contact lists and collecting metrics for marketing performance reports


• Serving as a reliable liaison between the marketing team, internal departments, and external vendors

What You’ll Bring

• Up to 2 years of experience in an administrative, marketing, or office support role


• Associate or Bachelor’s degree in Marketing, Communications, or Business Administration preferred (relevant experience welcomed)


• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)


• Familiarity with CRM tools, WordPress, email platforms, social media management, or Adobe Creative Cloud is a plus!


• Exceptional organizational habits, strong attention to detail, and excellent verbal/written communication skills

Why Join Us in Foothill Ranch?

• An entry-level position perfect for a proactive team player eager to develop practical marketing skills


• A collaborative, professional environment where your contributions are valued


• Competitive pay and opportunities for growth within the organization

Location & Schedule

This position is on-site in Foothill Ranch and offers a standard weekday schedule of 7:30am to 4:30pm.