Marketing Admin Assistant: Grow Fast On-Site (Mon-Fri)

Helpmates; Lake Forest (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

Helpmates in Foothill Ranch, CA is seeking a Marketing Administrative Assistant to support the marketing department with day-to-day operations, digital asset management, event support, and admin tasks. This entry-level role offers hands-on experience in project coordination and campaign execution.

You'll work with CRM tools, WordPress, and MS Office, coordinating schedules, meetings, and marketing materials. On-site, Monday–Friday, 7:30am–4:30pm, with ASAP start and competitive hourly pay.

Qualifications

• Up to 2 years of experience in an administrative, marketing, or office support role.
• Associate or Bachelor's degree in Marketing, Communications, or Business Administration preferred (relevant experience welcomed).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with CRM tools, WordPress, email platforms, social media management, or Adobe Creative Cloud is a plus.
• Exceptional organizational habits, strong attention to detail, and excellent verbal/written communication skills.

Responsibilities

• Assisting with daily marketing operations, maintaining schedules, coordinating meetings, and preparing agendas and notes.
• Organizing digital assets such as photos, presentations, and product documentation, and supporting the creation of social media posts, email campaigns, and sales materials.
• Coordinating logistics for trade shows, webinars, and customer events, including travel arrangements and shipping promotional items.
• Overseeing the printing, inventory, and distribution of brochures, promotional items, and marketing collateral.
• Performing data entry to update lead and contact lists and collecting metrics for marketing performance reports.
• Serving as a reliable liaison between the marketing team, internal departments, and external vendors.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Education

Associate or Bachelor's degree in Marketing, Communications, or Business Administration

Tools

MS Office Suite

CRM tools

WordPress

Adobe Creative Cloud

Job description

Helpmates in Foothill Ranch, CA is seeking a Marketing Administrative Assistant to support the marketing department with day-to-day operations, digital asset management, event support, and admin tasks. This entry-level role offers hands-on experience in project coordination and campaign execution.

You'll work with CRM tools, WordPress, and MS Office, coordinating schedules, meetings, and marketing materials. On-site, Monday–Friday, 7:30am–4:30pm, with ASAP start and competitive hourly pay.