Marketing Administrative Assistant — On-Site Growth Opportunity

Helpmates; Lake Forest (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

Helpmates in Foothill Ranch, CA is seeking a Marketing Administrative Assistant to support the busy marketing department. This entry-level role offers hands-on experience in project coordination, digital asset management, event support, and routine admin tasks, with a weekday schedule on-site from 7:30am to 4:30pm.

You will work closely with the marketing team, maintain schedules, help prepare agendas, organize digital assets, assist with social media, email campaigns, and sales materials, and

Qualifications

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with CRM tools, WordPress, email platforms, social media management, or Adobe Creative Cloud is a plus.
• Excellent verbal and written communication with strong organizational habits.

Responsibilities

• Assisting with daily marketing operations, maintaining schedules, coordinating meetings, and preparing agendas and notes.
• Organizing digital assets such as photos, presentations, and product documentation; supporting social media, email campaigns, and sales materials.
• Coordinating logistics for trade shows, webinars, and customer events, including travel arrangements and shipping promotional items.
• Overseeing printing, inventory, and distribution of brochures and marketing collateral.
• Performing data entry to update lead and contact lists and collecting metrics for marketing reports.
• Serving as a liaison between the marketing team, internal departments, and external vendors.

Skills

MS Office

CRM/WordPress

Communication skills

Education

Marketing/Communications degree

Job description

Helpmates in Foothill Ranch, CA is seeking a Marketing Administrative Assistant to support the busy marketing department. This entry-level role offers hands-on experience in project coordination, digital asset management, event support, and routine admin tasks, with a weekday schedule on-site from 7:30am to 4:30pm.

You will work closely with the marketing team, maintain schedules, help prepare agendas, organize digital assets, assist with social media, email campaigns, and sales materials, and