Marketing Administrative Assistant

Abacus Group, LLC; United States; On-site; USD 75,000 - 85,000; Full time

Job summary

A leading engineering firm in Manhattan is seeking a Marketing Administrative Assistant. The role involves preparing proposals, developing presentations, and managing administrative tasks. The ideal candidate will have a Bachelor's degree along with 2-3 years of marketing or administrative experience. Strong writing skills are essential and experience in the engineering or architectural industry is preferred. This is a full-time position requiring 5 days in the office.

Qualifications

• Bachelor's Degree in business or related field.
• 2-3+ years of marketing/admin experience.
• Experience with proposal writing, reporting, and documenting required.
• Engineering, architectural, or law industry experience preferred.

Responsibilities

• Prepare RFPs, RFQs, RFIs, and related proposal materials.
• Develop presentations for interviews and meetings.
• Handle general administrative tasks and coordinate mailings.
• Draft and review correspondence and reports.
• Coordinate meetings and company-sponsored events.

Skills

Strong writing and typing skills

Use of Adobe InDesign

Use of Photoshop

Use of Illustrator

Education

Bachelor's Degree in business or related field

Tools

PowerPoint

InDesign

Job description

Base pay range

$75,000.00/yr - $85,000.00/yr

Our client is an engineering firm. They seek a Marketing Administrative Assistant to join their Manhattan, NY office.

Responsibilities

• Prepare RFPs, RFQs, RFIs, and related proposal materials, ensuring accuracy and timely completion
• Develop presentations for interviews and meetings using PowerPoint and other presentation tools
• Handle general administrative tasks, including word processing, scanning, filing, database updates, calendar management, and coordinating mailings
• Draft and review a wide range of correspondence and reports, such as memos, technical documents, proposals, agreements, and requests for insurance or change orders
• Coordinate meetings, appointments, charitable donations, and company-sponsored events such as conferences, celebrations, and outings
• Manage job postings across colleges, universities, and career platforms to support recruiting efforts
• Update company brochures using InDesign and maintain employee business card inventory
• Design marketing collateral, including brochures, newsletters, and presentations- using Adobe InDesign, Photoshop, and Illustrator
• Oversee company website updates and social media activity across LinkedIn, Facebook, and other platforms
• Support various operational needs by assisting with ad hoc projects, partner and company license management, and accounting tasks

Requirements

• Bachelor's Degree in business or related field
• 2-3+ years of marketing/admin experience
• Engineering, architectural, or law industry experience preferred
• Experience with proposal writing, reporting, and documenting required
• Ability to be in the office 5 days a week
• Strong writing and typing skills

Seniority level

Associate

Employment type

Full-time

Job function

Administrative