Marketing Coordinator

Consigli Construction Co., Inc.; New York (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

A construction firm in New York is seeking a Proposal Coordinator to manage proposal processes from start to finish. Key responsibilities include preparation for RFQs and RFPs, proposal tracking, and collaboration with the Marketing team. The ideal candidate has a Bachelor's degree and 2+ years of relevant experience, along with proficiency in Microsoft Office and Adobe Creative Suite.

Qualifications

• 2+ years of relevant experience in architecture/engineering/construction industry proposal coordination.
• Knowledge of proposal and presentation coordination in related fields.

Responsibilities

• Lead role in preparation of responses to RFQs, RFPs, and interviews.
• Manage proposal tracking and follow-up.
• Support Client Relationship Management system with company information.
• Ensure quality control and brand integrity.
• Coordinate with Marketing team on additional tasks.

Skills

Multi-tasking ability

High energy individual

Flexibility

Detail oriented

Good listening skills

Logical writing ability

Strong attention to detail

Team player

Project management skills

Organizational skills

Initiative

Willingness to work overtime

Education

Bachelor's degree in relevant field

Tools

Microsoft Office Suite

Adobe Creative Suite

InDesign

Job description

Proposal Coordinator

Consigli Construction Co., Inc. provides a pay range of $85,000.00/yr - $105,000.00/yr based on skills and experience.

Employment Type: Full-Time
Division: Marketing
Department: Proposal
Reports to: Proposal Manager
Supervisory Duties: No
Salary Range: $85,000 - $105,000

The Proposal Coordinator will report to the Proposal Manager and work with the Director of Marketing on proposal and presentation writing, organization, editing, layout, production, and delivery – from concept to completion.

Responsibilities

• Assume a lead role in preparation of responses to RFQs, RFPs, and interviews in association with the assigned Project Executive and input from various team members.
• Proposal tracking and follow-up.
• Writing, development, and ongoing maintenance of qualifications materials.
• Client Relationship Management system (Cosential) support related to company information, employee resumes and project information.
• Maintaining brand integrity and quality control.
• Electronic and hard copy file management.
• Coordination with other members of the Marketing team to complete additional marketing tasks.
• Prepare standard and customized qualifications for new business opportunities.
• Prepare interview materials: interview books, boards, handouts, team cards, PowerPoint presentations.
• Review and update standards as new project sheets are written, photos taken.
• Develop and maintain library of boiler plate information.
• Work with project team members and Marketing Department to create and maintain project information sheets.
• Work with project team members and Marketing Department to create and maintain resumes.
• Assist Project Teams in preparation of deliverables to ensure consistency of corporate image.

Key Skills

• Multi‑tasking ability.
• High‑energy individual with a can‑do attitude, detail oriented.
• Ability to work well with others, showing flexibility and good listening skills.
• Ability to interview others, translate information, and write logically and concisely.
• Strong attention to detail with constant consideration of quality.
• Willingness to learn, teach, and be a team player.
• Ability to coordinate and manage large teams during RFQ/RFP/interview development.
• Ability to work under pressure with competing schedule demands.
• Ability to switch gears frequently and smoothly.
• Organizational, time management, and project prioritization skills.
• Ability to take initiative and be persistent.
• Willingness to work overtime when deadlines are required.

Requirements

• 2+ years of relevant experience in architecture/engineering/construction industry proposal and presentation coordination.
• Bachelor's degree, preferably in English, Marketing, Journalism, or Communications.
• Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite, particularly InDesign).