Marketing Administrative Assistant

Gainor Staffing; New York (NY); On-site; USD 44,083 - 45,460; Part time

Job summary

A well-known higher education institution in New York City is seeking a Marketing Administrative Assistant for a temporary position. The ideal candidate will have a bachelor’s degree in communications or marketing and a minimum of 5 years of experience in the field. Responsibilities include preparing content, assisting with vendor coordination, and managing digital assets. The pay rate ranges from $32 to $33 per hour, commensurate with experience, and the role is on-site.

Qualifications

• 5+ years of experience in communications, marketing, or media.
• Preferred industry experience: higher education, nonprofit, or arts and culture.

Responsibilities

• Prepare presentations, written content, and campaign materials.
• Conduct research to support messaging and communications strategies.
• Assist with vendor coordination, budgets, and administrative processes.
• Maintain organized systems for digital assets and files.
• Coordinate logistics for media, events, and content production.
• Support creation and distribution of print, digital, and multimedia assets.
• Track timelines and follow up to keep projects moving forward.

Skills

Strong writing and editing skills

Highly organized

Digital tools proficiency

Social media experience

Research skills

Education

Bachelor’s degree in communications, marketing, or related field

Job description

Our client is a well-known higher education institution in NYC. They are seeking a Marketing Administrative Assistant to join the team on a temporary basis.

Who You Are

• You have a bachelor’s degree in communications, marketing, or related field
• 5+ years of experience in communications, marketing, or media
• Preferred industry experience: higher education, nonprofit, or arts and culture
• Highly organized with strong writing and editing skills
• Comfortable with digital tools, social media platforms, and content systems

What You’ll Do

• Prepare presentations, written content, and campaign materials
• Conduct research to support messaging and communications strategies
• Assist with vendor coordination, budgets, and administrative processes
• Maintain organized systems for digital assets and files
• Coordinate logistics for media, events, and content production
• Support creation and distribution of print, digital, and multimedia assets
• Track timelines and follow up to keep projects moving forward
• Draft copy for announcements, media materials, and digital platforms
• Monitor media and social channels for coverage and engagement
• Provide coordination and support for occasional after-hours events

What Success Looks Like

• Projects are delivered on time with strong attention to detail
• Materials are clear, consistent, and aligned with brand standards
• Teams stay informed and coordinated across initiatives
• Events and media activities run smoothly

Pay Rate Range: $32-33 per hour, based on experience

Location: New York, NY – On site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.