Manufacturing Operations Admin – Detail‑Driven Coordinator

Ultimate Staffing; Costa Mesa (CA); Presencial; USD 26.000 - 37.000; Jornada completa

Descripción de la vacante

Ultimate Staffing in Costa Mesa, CA is seeking an Administrative Assistant with a manufacturing background to support a busy office and production environment. You will handle phones, data entry, filing, and ERP data updates while coordinating with multiple departments to keep operations running smoothly.

The ideal candidate has strong MS Office skills (Outlook, Word, Excel), excellent attention to detail, and the ability to prioritize tasks in a fast-paced setting.

Formación

• Experience as Administrative Assistant, Office Assistant, Customer Service, or Coordinator.
• Strong Microsoft Outlook, Word and Excel skills.
• Accurate data entry and recordkeeping.
• Strong organizational and time-management abilities.
• Experience in a manufacturing, production, or distribution environment is a plus.
• ERP experience preferred but not required.

Responsabilidades

• Answer phones and provide professional customer service via phone and email.
• Greet visitors and assist with general office administration.
• Maintain electronic and paper records, files, and documentation.
• Enter and update information in databases, spreadsheets, and ERP systems.
• Assist with production paperwork and department tracking reports.
• Support purchasing activities, including quote requests and PO tracking.
• Assist with shipping and receiving documentation and related records.
• Prepare reports, meeting notes, schedules and other business documents.
• Monitor deadlines and follow up on outstanding items.
• Order office supplies and assist with office events and team functions.

Conocimientos

Organizational skills

Data entry

Communication skills

Time management

Multitasking

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

ERP systems

Descripción del empleo

Ultimate Staffing in Costa Mesa, CA is seeking an Administrative Assistant with a manufacturing background to support a busy office and production environment. You will handle phones, data entry, filing, and ERP data updates while coordinating with multiple departments to keep operations running smoothly.

The ideal candidate has strong MS Office skills (Outlook, Word, Excel), excellent attention to detail, and the ability to prioritize tasks in a fast-paced setting.