Administrative Assistant with Manufacturing background

Ultimate Staffing Services; Costa Mesa (CA); Sur place; USD 26 000 - 37 000; Plein temps

Résumé du poste

Ultimate Staffing in Costa Mesa, CA is seeking an Administrative Assistant with a manufacturing background to support a busy office and production environment. You will handle phones, data entry, filing, and ERP data updates while coordinating with multiple departments to keep operations running smoothly.

The ideal candidate has strong MS Office skills (Outlook, Word, Excel), excellent attention to detail, and the ability to prioritize tasks in a fast-paced setting.

Qualifications

• Experience as Administrative Assistant, Office Assistant, Customer Service, or Coordinator.
• Strong Microsoft Outlook, Word and Excel skills.
• Accurate data entry and recordkeeping.
• Strong organizational and time-management abilities.
• Experience in a manufacturing, production, or distribution environment is a plus.
• ERP experience preferred but not required.

Responsabilités

• Answer phones and provide professional customer service via phone and email.
• Greet visitors and assist with general office administration.
• Maintain electronic and paper records, files, and documentation.
• Enter and update information in databases, spreadsheets, and ERP systems.
• Assist with production paperwork and department tracking reports.
• Support purchasing activities, including quote requests and PO tracking.
• Assist with shipping and receiving documentation and related records.
• Prepare reports, meeting notes, schedules and other business documents.
• Monitor deadlines and follow up on outstanding items.
• Order office supplies and assist with office events and team functions.

Connaissances

Organizational skills

Data entry

Communication skills

Time management

Multitasking

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

ERP systems

Description du poste

Administrative Assistant with Manufacturing background (JN -102026-433398) Costa Mesa, California

Salary: USD23 - USD23 per hour

Are you an organized, detail-oriented professional who enjoys keeping operations running smoothly? We are seeking an Administrative Assistant to support a busy office and manufacturing environment. This is an excellent opportunity for someone who enjoys a variety of responsibilities, works well with multiple departments, and takes pride in accuracy and follow-through.

Responsibilities

• Answer phones and provide professional customer service via phone and email
• Greet visitors and assist with general office administration
• Maintain electronic and paper records, files, and documentation
• Enter and update information in databases, spreadsheets, and ERP systems
• Assist with production paperwork and department tracking reports
• Support purchasing activities, including quote requests, purchase order tracking, and vendor follow-up
• Assist with shipping and receiving documentation, including packing slips and related records
• Prepare reports, meeting notes, schedules, and other business documents
• Monitor deadlines and follow up on outstanding items
• Order office supplies and assist with office events and team functions

Qualifications

• Previous experience in an Administrative Assistant, Office Assistant, Customer Service, or Coordinator role
• Strong computer skills, including Microsoft Outlook, Word, and Excel
• Accurate data entry and recordkeeping skills
• Strong organizational and time-management abilities
• Professional verbal and written communication skills
• Ability to prioritize tasks and work independently
• Experience in a manufacturing, production, or distribution environment is a plus
• ERP system experience is preferred but not required

What We're Looking For

• Positive attitude and willingness to learn
• Strong attention to detail
• Dependable attendance and punctuality
• Ability to manage multiple priorities in a fast-paced environment
• Team-oriented mindset with a commitment to quality and accuracy