Manufacturing Office Operations Coordinator

Gexpro Services; Alabama; On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Life Insurance

Disability Insurance

Medical/Dental/Vision

FSA/HSA

Voluntary Benefits

Wellness Program

401(k) Match

Paid Holidays & PTO

Job summary

Gexpro Services is seeking an Office Administrative Assistant at the Theodore, Alabama facility to support daily office operations and ensure smooth administrative workflows. You will handle calls, greet visitors, manage records, and coordinate with production and engineering teams.

The role requires strong organization, attention to detail, and the ability to manage multiple tasks in a manufacturing environment. Proficiency in MS Office and excellent communication skills are essential.

Qualifications

• Minimum two years of experience in an administrative role, preferably in an industrial environment.
• Fluent in written and spoken English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.

Responsibilities

• Answer and direct phone calls and emails.
• Greet visitors and manage the reception area.
• Maintain office supplies inventory and place orders as necessary.
• Ensure office equipment is properly maintained and serviced.
• Prepare, organize, and maintain files, records, and documentation.
• Handle confidential and sensitive information with discretion.
• Assist in organizing company events and activities.
• Facilitate effective communication among staff, management, and external partners.
• Assist with administrative tasks related to production, quality control, and shipping/receiving.
• Enter data into company systems accurately and promptly.
• Coordinate with suppliers and vendors for office and production-related needs.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Other duties as directed by Site Manager or Director of Engineering

Skills

Office administration

Multitasking

Attention to detail

Communication

Education

High School Diploma or equivalent

Associate’s degree (a plus)

Tools

Microsoft Office

Job description

Gexpro Services is seeking an Office Administrative Assistant at the Theodore, Alabama facility to support daily office operations and ensure smooth administrative workflows. You will handle calls, greet visitors, manage records, and coordinate with production and engineering teams.

The role requires strong organization, attention to detail, and the ability to manage multiple tasks in a manufacturing environment. Proficiency in MS Office and excellent communication skills are essential.