Office Administrative Assistant

Gexpro Services; Alabama; On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Life Insurance

Disability Insurance

Medical/Dental/Vision

FSA/HSA

Voluntary Benefits

Wellness Program

401(k) Match

Paid Holidays & PTO

Job summary

Gexpro Services is seeking an Office Administrative Assistant at the Theodore, Alabama facility to support daily office operations and ensure smooth administrative workflows. You will handle calls, greet visitors, manage records, and coordinate with production and engineering teams.

The role requires strong organization, attention to detail, and the ability to manage multiple tasks in a manufacturing environment. Proficiency in MS Office and excellent communication skills are essential.

Qualifications

• Minimum two years of experience in an administrative role, preferably in an industrial environment.
• Fluent in written and spoken English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.

Responsibilities

• Answer and direct phone calls and emails.
• Greet visitors and manage the reception area.
• Maintain office supplies inventory and place orders as necessary.
• Ensure office equipment is properly maintained and serviced.
• Prepare, organize, and maintain files, records, and documentation.
• Handle confidential and sensitive information with discretion.
• Assist in organizing company events and activities.
• Facilitate effective communication among staff, management, and external partners.
• Assist with administrative tasks related to production, quality control, and shipping/receiving.
• Enter data into company systems accurately and promptly.
• Coordinate with suppliers and vendors for office and production-related needs.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Other duties as directed by Site Manager or Director of Engineering

Skills

Office administration

Multitasking

Attention to detail

Communication

Education

High School Diploma or equivalent

Associate’s degree (a plus)

Tools

Microsoft Office

Job description

CAREER OPPORTUNITY

Job Title: Office Administrative Assistant

Reports To: Site Manager

Location: Theodore, Alabama

About Frontier Technologies

With two locations in Brewton, AL and Theodore, AL, Frontier Technologies specialize in Energy, Services, Engineering, and Logistics providing quality components and services to our customers that encompass fabrications, assemblies, subtractive manufacturing and the rework, repair, or refurbishment of a wide range of A-C Components items including in-house testing and engineering evaluations. Frontier Technologies is now part of Gexpro Services, a world-class Supply Chain Services outsource provider, specializing in developing and managing production inventory management programs.

Benefits

• Competitive compensation
• Company Paid Life and AD&D Insurance
• Short Term and Long-Term Disability
• Various Medical, dental, vision plans to best suit your needs
• Flexible Spending Accounts and Health Savings Accounts
• Voluntary benefits that include critical illness, hospital indemnity, accident, discounts on pet, home and car insurance
• Employee assistance program and Health wellness programs
• 401(k) immediately with a competitive match
• Several paid holidays and paid time off that includes personal, sick and vacation time.

Office Administrative Assistant Overview

The Office Administrative Assistant will support the daily operations of the manufacturing facility’s office. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The successful candidate will ensure smooth office operations, maintain records, handle correspondence, and provide administrative support to the facility’s management and employees.

• Answer and direct phone calls and emails.
• Greet visitors and manage the reception area.
• Maintain office supplies inventory and place orders as necessary.
• Ensure office equipment is properly maintained and serviced.
• Prepare, organize, and maintain files, records, and documentation.
• Handle confidential and sensitive information with discretion.
• Assist in organizing company events and activities.
• Facilitate effective communication among staff, management, and external partners.
• Assist with administrative tasks related to production, quality control, and shipping/receiving.
• Enter data into company systems accurately and promptly.
• Coordinate with suppliers and vendors for office and production-related needs.
• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Other job duties as directed by Site Manager or Director of Engineering

Qualifications

• Possess a High School Diploma or equivalent, Associate’s degree a plus
• Minimum of two years of experience in administrative role, plus if experience in industrial environment.
• Fluent in both written and spoken English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook.)
• Excellent organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Passion for doing a job well.
• A “self-motivated” team player.
• May require occasional visits to the production floor.
• Able to sit for extended period of times to perform desk-based tasks.
• Able to lift 25 pounds with reasonable accommodations to move supplies or office equipment.
• Must pass a background check and drug test.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Gexpro Services (A VEVRAA Federal Contractor) is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.