Manufacturing Data & Reporting Specialist

TotalEnergies; Grand Rapids (MI); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Health benefits

Company-paid coverage (disability, AD&

Generous PTO

401(k) retirement plan with employer-m

Global opportunities and local impact

Job summary

TotalEnergies is seeking a capable Administrative Professional in Grand Rapids to manage production data, generate daily/weekly/monthly reports, and support safety metrics across three plants. This role emphasizes Excel-driven dashboards, data integrity, and clear communication with internal teams.

The ideal candidate will have 5+ years in administrative roles within manufacturing, strong MS Office skills, and familiarity with ERP and reporting tools.

Qualifications

• Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.
• Strong organizational and time management skills.
• Analytical mindset with attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Experience in manufacturing or production environments preferred.
• Familiarity with ERP systems and production tracking tools is a plus.

Responsibilities

• Maintain and update production databases.
• Prepare and distribute daily, weekly, and monthly Production Reports.
• Manage Overtime (OT) Requests and compile OT Reports by Area.
• Collect, compile, and distribute Safety Reports across all three plants.
• Ensure timely and accurate communication of safety metrics and incident tracking.
• Develop professional presentations for internal and external stakeholders using Microsoft Excel and PowerPoint.
• Support the preparation of materials for customer meetings, executive reviews, and Board presentations.
• Create clear, visually engaging graphs and dashboards to communicate KPIs.
• Participate in continuous improvement initiatives, particularly in information flow optimization.

Skills

Excel & PowerPoint proficiency

Organizational skills

Time management

Analytical mindset

Written and verbal communication

Discretion with confidential info

Manufacturing experience preferred

ERP systems familiarity

Production tracking tools

Education

Associate degree or equivalent experience

Bachelor’s degree preferred

5+ years administrative experience

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

TotalEnergies is seeking a capable Administrative Professional in Grand Rapids to manage production data, generate daily/weekly/monthly reports, and support safety metrics across three plants. This role emphasizes Excel-driven dashboards, data integrity, and clear communication with internal teams.

The ideal candidate will have 5+ years in administrative roles within manufacturing, strong MS Office skills, and familiarity with ERP and reporting tools.