Manufacturing Bookkeeper & Operations Assistant

Excalibur Research Development & Manufacturing LLC; Cedar Park (TX); Hybrid; USD 48,000 - 68,000; Full time

Job summary

Excalibur Research Development & Manufacturing is seeking a dependable Bookkeeper / Administrative & Operations Assistant to join our manufacturing team. This hands-on role blends QuickBooks Online bookkeeping with office administration, purchasing, and daily operational support on a manufacturing floor.

The successful candidate will work with the Operations Coordinator and management to ensure accurate financial records, timely vendor payments, and smooth production workflows in a fast-paced

Qualifications

• 2+ years of bookkeeping and/or accounting support experience preferred
• QuickBooks Online experience required
• Experience with bank and credit card reconciliations
• Experience with Accounts Payable and Accounts Receivable
• Basic understanding of accounting and bookkeeping principles
• Experience with purchasing/procurement or vendor management is a plus
• Experience with an ERP or manufacturing management system is a plus
• Strong computer skills and ability to learn new software
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills

Responsibilities

• Enter and categorize receipts, purchases, and expenses in QuickBooks Online
• Enter and manage vendor bills
• Prepare and process vendor payments
• Apply customer payments and deposits to invoices
• Maintain accurate Accounts Payable (A/P) and Accounts Receivable (A/R) records
• Reconcile bank accounts and company credit cards
• Review transactions for accuracy and proper categorization
• Identify duplicate, missing, or incorrectly entered transactions
• Maintain organized financial records and supporting documentation
• Review outstanding customer invoices and vendor bills
• Assist with customer and vendor account discrepancies
• Maintain accurate records for equipment purchases, loans, and other business transactions
• Assist with month-end bookkeeping and account reconciliation
• Generate reports from QuickBooks Online as requested
• Work with management and our CPA/accountant to keep financial records accurate and current
• Work alongside the Operations Coordinator to support daily manufacturing operations
• Assist with purchasing and ordering materials, supplies, hardware, packaging, and other products required for production
• Create and submit purchase orders to vendors
• Follow up with vendors regarding pricing, availability, lead times, and deliveries
• Monitor open purchase orders and help ensure materials arrive when needed
• Assist with receiving documentation and matching vendor invoices to purchase orders
• Communicate with vendors and suppliers regarding orders and account questions
• Assist with maintaining vendor and customer records
• Help maintain organized digital and physical company records
• Assist with general office administration, emails, phone calls, filing, and documentation
• Help coordinate information between the office and production floor
• Assist the Operations Coordinator with purchasing, order tracking, and other daily operational needs
• Help identify missing information or potential issues that could delay production
• Perform additional administrative and operational duties as needed

Skills

QuickBooks Online

Bank reconciliations

Accounts Payable

Accounts Receivable

ERP systems

Vendor management

Attention to detail

Time management

Communication skills

Manufacturing knowledge

Tools

ERP software

Microsoft Excel

Job description

Excalibur Research Development & Manufacturing is seeking a dependable Bookkeeper / Administrative & Operations Assistant to join our manufacturing team. This hands-on role blends QuickBooks Online bookkeeping with office administration, purchasing, and daily operational support on a manufacturing floor.

The successful candidate will work with the Operations Coordinator and management to ensure accurate financial records, timely vendor payments, and smooth production workflows in a fast-paced