Manufacturing Administrative Specialist — Equity & PTO

Enerflex Ltd.; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Healthcare plans

401(k) employer matching

Paid time off

Employee equity plan

Tuition reimbursement

Office environment

Job summary

Enerflex Ltd. is seeking an Administrative Assistant to provide comprehensive support to the Manufacturing organization and its leadership team.

The role includes managing calendars, compiling reports, and handling sensitive information with discretion, ensuring smooth operations across the department. The ideal candidate will have 5+ years of admin experience in manufacturing or engineering settings, strong Microsoft Office skills, and a proven ability to manage multiple priorities in a

Qualifications

• High School Diploma required; Associate Degree, professional certificate, or equivalent administrative experience preferred.
• Five or more years of administrative support experience, preferably in a manufacturing, industrial, or engineering environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Experience with databases, document management systems, and ERP systems preferred.
• Excellent organizational, time management, and prioritization skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently and collaborate effectively with all levels of the organization.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.

Responsibilities

• Provide administrative support to the Manufacturing organization and leadership team.
• Maintain and update departmental records, databases, reports, and other business documentation.
• Prepare, compile, and distribute reports, presentations, and operational information as needed.
• Coordinate calendars, meetings, and scheduling activities for designated leaders and team members.
• Assist with managing email correspondence, communications, and follow-up actions as directed.
• Prepare, submit, and track expense reports and other administrative documentation.
• Organize, maintain, and distribute electronic and hard-copy records and project documentation.
• Upload, organize, and maintain digital files, photographs, and project-related documentation.
• Ensure accurate recordkeeping and document control practices, including current revisions and versions.
• Handle confidential personnel, operational, financial, and business information with discretion.
• Support departmental initiatives, special projects, and process improvement efforts.
• Build and maintain effective working relationships with employees, leaders, vendors, and external partners.

Skills

Administrative support

Time management

Communication skills

Organization

Confidentiality

Education

High School Diploma

Associate Degree / certificate

Tools

Outlook

Word

Excel

Teams

PowerPoint

ERP systems

Job description

Enerflex Ltd. is seeking an Administrative Assistant to provide comprehensive support to the Manufacturing organization and its leadership team.

The role includes managing calendars, compiling reports, and handling sensitive information with discretion, ensuring smooth operations across the department. The ideal candidate will have 5+ years of admin experience in manufacturing or engineering settings, strong Microsoft Office skills, and a proven ability to manage multiple priorities in a