Manufacturing Operations Admin & Records Specialist

Enerflex Ltd; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Healthcare plans

401(k) employer matching

Generous paid time off

Employee equity plan

Fun office environment

Job summary

Enerflex Ltd. is seeking an experienced Administrative Assistant to provide comprehensive support to the Manufacturing organization and its leadership team.

The role involves handling reports, calendars, expense processing, records management, and confidential information with discretion. Qualifications include a High School Diploma or higher, 5+ years of admin experience in manufacturing/industrial settings, and strong proficiency in Microsoft Office.

Qualifications

• High School Diploma required; Associate Degree, professional certificate, or equivalent administrative experience preferred.
• Five+ years of administrative support experience, preferably in manufacturing/industrial/engineering environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
• Experience with databases, document management systems, and ERP systems preferred.
• Excellent organizational, time management, and prioritization skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently and with all levels of the organization.
• Demonstrated ability to maintain strict confidentiality and sound judgment.

Responsibilities

• Provide administrative support to the Manufacturing organization and leadership team.
• Maintain and update departmental records, databases, reports, and other business documentation.
• Prepare, compile, and distribute reports, presentations, and operational information as needed.
• Coordinate calendars, meetings, and scheduling activities for designated leaders and team members.
• Assist with managing email correspondence, communications, and follow-up actions.
• Prepare, submit, and track expense reports and other administrative documentation.
• Organize, maintain, and distribute electronic and hard-copy records and related documentation.
• Upload, organize, and maintain digital files, photographs, and project-related documentation.
• Maintain current revisions and versions of applicable documents.
• Handle confidential personnel, operational, financial, and business information with discretion.
• Support departmental initiatives, special projects, and process improvement.
• Build and maintain relationships with employees, leaders, vendors, and external partners.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Discretion/confidentiality

Independent work & teamwork

Education

High School Diploma

Associate Degree / professional certificate

Tools

Microsoft Office Suite

ERP systems

Databases

Job description

Enerflex Ltd. is seeking an experienced Administrative Assistant to provide comprehensive support to the Manufacturing organization and its leadership team.

The role involves handling reports, calendars, expense processing, records management, and confidential information with discretion. Qualifications include a High School Diploma or higher, 5+ years of admin experience in manufacturing/industrial settings, and strong proficiency in Microsoft Office.