Manufacturing Administrative Coordinator

Staff Management | SMX; Houston (TX); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Direct Deposit or Cash Card pay

Medical / Dental Insurance

Job summary

Staff Management | SMX in Houston is seeking an Administrative Coordinator to support daily office operations at our manufacturing facility, handling administrative tasks, purchasing, accounts payable, vendor management, and employee support.

The role collaborates with Finance, HR, Purchasing and Operations; requires a Bachelor's degree and 3–5 years of admin experience in manufacturing; proficiency in Excel and SAP/ERP is preferred; English required, Spanish a plus.

Qualifications

• Bachelor's degree in Business, Accounting, Finance, or related field.
• 3-5 years of administrative experience, preferably in a manufacturing environment.
• Experience with purchasing support, vendor management, invoice processing, and office administration.
• Proficiency in Microsoft Office, especially Excel; SAP or ERP experience preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• English required; Spanish preferred.

Responsibilities

• Coordinate daily office administration, records, correspondence, and reporting.
• Support purchasing activities, vendor onboarding, and purchase order tracking.
• Review and process invoices, resolve discrepancies, and submit documentation to Accounting.
• Maintain records for contracts, insurance, fixed assets, and office expenses.
• Assist with employee onboarding, attendance tracking, and payroll information collection.
• Coordinate visitors, meetings, travel arrangements, and general office support.
• Support contractors, vendors, and facility projects as needed.

Skills

Excel proficiency

Attention to detail

Multitasking

Organizational skills

Communication

Education

Bachelor's degree in Business, Accounting, Finance, or related field

Tools

SAP

ERP systems

Job description

Staff Management | SMX in Houston is seeking an Administrative Coordinator to support daily office operations at our manufacturing facility, handling administrative tasks, purchasing, accounts payable, vendor management, and employee support.

The role collaborates with Finance, HR, Purchasing and Operations; requires a Bachelor's degree and 3–5 years of admin experience in manufacturing; proficiency in Excel and SAP/ERP is preferred; English required, Spanish a plus.