Administrative Coordinator

Staff Management | SMX; Houston (TX); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Direct Deposit or Cash Card pay

Medical / Dental Insurance

Job summary

Staff Management | SMX in Houston is seeking an Administrative Coordinator to support daily office operations at our manufacturing facility, handling administrative tasks, purchasing, accounts payable, vendor management, and employee support.

The role collaborates with Finance, HR, Purchasing and Operations; requires a Bachelor's degree and 3–5 years of admin experience in manufacturing; proficiency in Excel and SAP/ERP is preferred; English required, Spanish a plus.

Qualifications

• Bachelor's degree in Business, Accounting, Finance, or related field.
• 3-5 years of administrative experience, preferably in a manufacturing environment.
• Experience with purchasing support, vendor management, invoice processing, and office administration.
• Proficiency in Microsoft Office, especially Excel; SAP or ERP experience preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• English required; Spanish preferred.

Responsibilities

• Coordinate daily office administration, records, correspondence, and reporting.
• Support purchasing activities, vendor onboarding, and purchase order tracking.
• Review and process invoices, resolve discrepancies, and submit documentation to Accounting.
• Maintain records for contracts, insurance, fixed assets, and office expenses.
• Assist with employee onboarding, attendance tracking, and payroll information collection.
• Coordinate visitors, meetings, travel arrangements, and general office support.
• Support contractors, vendors, and facility projects as needed.

Skills

Excel proficiency

Attention to detail

Multitasking

Organizational skills

Communication

Education

Bachelor's degree in Business, Accounting, Finance, or related field

Tools

SAP

ERP systems

Job description

With Staff Management | SMX, you'll get a weekly paycheck, learn new skills, meet new people, and work with a great management team in a clean and safe environment.

We are seeking a detail-oriented Administrative Coordinator to support daily office operations at our Houston manufacturing facility. This position provides administrative, purchasing, accounts payable, vendor management, and employee support while partnering with Finance, HR, Purchasing, and Operations teams.

• Full-Time | Monday-Friday | 8:00 AM-5:00 PM

• Pay Rate: $28.85/hour (Equivalent to $60,000 annually)

Travel: Occasional local travel as needed

• Perks & Benefits: Direct Deposit or Cash Card pay options, Medical / Dental Insurance.
• Shifts: 1st Shift.
• Employment Types: Full Time, Direct Hire.
• Pay Rate: $28.85 / hour

Duties:

• Coordinate daily office administration, records, correspondence, and reporting.
• Support purchasing activities, vendor onboarding, and purchase order tracking.
• Review and process invoices, resolve discrepancies, and submit documentation to Accounting.
• Maintain records for contracts, insurance, fixed assets, and office expenses.
• Assist with employee onboarding, attendance tracking, and payroll information collection.
• Coordinate visitors, meetings, travel arrangements, and general office support.
• Support contractors, vendors, and facility projects as needed.

Position Requirements:

• Bachelor's degree in Business, Accounting, Finance, or a related field preferred.
• 3-5 years of administrative experience, preferably in a manufacturing environment.
• Experience with purchasing support, vendor management, invoice processing, and office administration.
• Proficiency in Microsoft Office, especially Excel; SAP or ERP experience preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• English required; Spanish preferred.

Requirements: Background Check, Drug Test, Must be at least 18 years old. Able to Lift 30 pounds., required education: Bachelors.

Work Location: SMXSTX, Houston, TX 77027.

Job Types: Light Industrial, Finance-Accounting, Administrative/Clerical, Safety.

Industry: Manufacturing.

The hourly rate for this position is anticipated between $28.85 - $28.85 per hour. This range is a good-faith estimate, based on the shift you work and other considerations permitted by law. An employee''s pay history will not be a contributing factor where prohibited by local law. In addition to monetary compensation, we offer medical, dental, vision, life, and more. More details about benefits can be found at https://flimp.live/trueblueassociates#home .

SMX, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation, age, gender identification, protected veteran status, or any other characteristic protected by law. We consider qualified applicants with arrest and conviction records in accordance with applicable law.

Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact your Recruiter or Employee Relations at [e-mail] or 1-800-610-8920. TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.