Sr. Administrative Specialist - Manufacturing Industry

Comrise; Stati Uniti; In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Comrise is seeking a Senior Administrative Specialist to establish and manage day-to-day office and facility operations for a new Richardson, TX site, acting as the main administrative link with China headquarters.

The role requires at least 2 years of administrative experience, proficiency in MS Office, and strong organizational skills. Mandarin language ability is preferred to support daily communication with China HQ, and the position is onsite in a manufacturing/industrial environment.

Competenze

• Bachelor’s degree or equivalent practical experience.
• At least 2 years of administrative experience; manufacturing/industrial setting preferred.
• Experience in office administration, facilities coordination, and vendor management.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); procurement/expense systems a plus.
• Fluent written and spoken English; Mandarin preferred to support China HQ communications.

Mansioni

• Set up and run day-to-day office and facility operations for the Richardson, TX site.
• Coordinate office setup, workspace planning, furniture procurement and installation.
• Liaise with property management, contractors, and service providers for facilities operations.
• Support new-hire onboarding including workstation setup, equipment, badges and system access.
• Arrange travel, accommodation, and logistics for employees, including overseas visitors.

Conoscenze

Office administration

Communication

Organization

Problem-solving

Formazione

Bachelor’s degree or equivalent

Strumenti

Microsoft Office

Procurement systems

Descrizione del lavoro

Position Title: Senior Administrative Specialist

Employment Type: Full-time, Onsite, Exempt

Role Summary: The Administrative Specialist will set up and run day-to-day office and facility operations for our new Richardson, TX site, acting as the main administrative link between the local team and China headquarters.

Bilingual: Bilingual in Mandarin Chinese preferred to support daily communication with China headquarters.

Key Responsibilities

• Coordinate office setup, including workspace planning, furniture procurement, and installation.
• Liaise with property management, contractors, and local service providers to support facility operations.
• Support new-hire onboarding, including workstation setup, equipment, badges, and system access.
• Arrange business travel, accommodation, and other logistical support for employees, including visiting employees from overseas (e.g., invitation letters, local transportation, and lodging).
• Source and evaluate vendors, coordinate service procurement, and monitor contract performance and service quality.
• Develop and maintain local administrative procedures and service standards.
• Manage office supplies, facilities, and other administrative resources.
• Coordinate with the Texas team and China headquarters on administrative needs, resources, and processes, and implement relevant headquarters policies and standards.

Qualifications

• Bachelor’s degree or equivalent practical experience.
• At least 2 years of administrative experience; experience in a manufacturing, industrial, or factory environment preferred.
• Experience in office administration, facilities coordination, and vendor management.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with procurement or expense systems is a plus.
• Professional proficiency in written and spoken English; proficiency in Mandarin Chinese preferred, to support daily communication with China headquarters.
• Strong organizational, communication, and problem-solving skills, with a proactive, service-oriented approach.

Physical and Work Environment Requirements

• Ability to work at a computer for extended periods of time. Occasional early-morning or evening availability to coordinate with China headquarters across time zones.
• Ability to sit, stand, and walk as needed to perform job duties.
• Ability to occasionally lift and carry office supplies, files, or packages weighing up to 25 pounds, as needed.
• Ability to perform occasional bending, reaching, and other routine movements associated with office administrative tasks, as needed.
• Work is performed primarily in an office setting, with occasional time in warehouse, manufacturing, or facility areas where exposure to noise and use of required personal protective equipment (PPE) may apply.
• The physical demands described above are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.