Manufacturing Office & Admin Coordinator

QuestSpecialty Corporation; Brenham (TX); On-site; USD 18,000 - 25,000; Full time

Job summary

QuestSpecialty Corporation is seeking an Office Administrator to ensure the smooth operation of our Brenham manufacturing facility's administrative functions. The role involves managing day-to-day office activities, coordinating communication between departments, and supporting management with organizational tasks.

You will oversee scheduling, maintain records, and facilitate information flow to enhance productivity and operational effectiveness.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Minimum 2 years in administrative roles, manufacturing setting preferred.
• Proficient in Microsoft Office Suite.
• Strong organizational and multitasking abilities.
• Familiarity with basic accounting and budgeting concepts.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to CEO and Controller, including corporate documentation, NDAs, information requests, correspondence, records, notes payable files, and special projects.
• Coordinate any business travel, meetings, calendars, employee relocations, and management reporting.
• Maintain organizational charts, job titles, corporate files, and alarm system access codes.
• Manage daily office operations, including mail, calls, correspondence, shipping, postage, office supplies, furniture, equipment, and vendor services.
• Coordinate company events, holiday parties, sales meetings, business dinners, employee celebrations, catering, and other company-sponsored activities.
• Coordinate bank deposits, certificates of insurance, facilities reporting, and other general administrative requirements.
• Prepare, coordinate, and file applicable sales and use tax, CAT, and other state tax returns and payments. Communicate with the Tax Consultants.

Skills

Microsoft Office proficiency

Organizational & multitasking

Excellent communication

Attention to detail

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Office Suite

Job description

QuestSpecialty Corporation is seeking an Office Administrator to ensure the smooth operation of our Brenham manufacturing facility's administrative functions. The role involves managing day-to-day office activities, coordinating communication between departments, and supporting management with organizational tasks.

You will oversee scheduling, maintain records, and facilitate information flow to enhance productivity and operational effectiveness.