Mandarin Administrative Assistant - Part time

Operation Support Inc; Irvine (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Operation Support Inc. in Irvine seeks a versatile administrative assistant to support daily operations for a small team. You will handle bilingual Mandarin communications, field calls and emails, and manage office supplies and files.

Responsibilities include coordinating weekly team lunches, organizing digital/physical documents, supporting AI-enabled research tasks, overseas procurement via Alibaba, basic bookkeeping with QuickBooks Online, and vendor coordination.

Qualifications

• Bilingual in Mandarin required.
• Experience with AI-assisted research and design tasks.
• Overseas procurement experience via Alibaba is a plus.
• Basic bookkeeping using QuickBooks Online.
• Vendor coordination and office operations experience.
• Strong organizational and communication skills.

Responsibilities

• Fielding calls and general email inquiries.
• Ordering and maintaining office supply inventory.
• Assisting with weekly team and client lunches/receptions.
• Digital and physical organization of office files.
• Supporting AI-assisted research and design tasks.
• Coordinating overseas procurement through Alibaba.
• Basic bookkeeping using QuickBooks Online.
• General administrative tasks as designated by leadership.

Skills

Mandarin bilingual

AI proficiency

Vendor coordination

Tools

Alibaba

QuickBooks Online

Job description

Job duties would include:

• Bilingual in Mandrin speaking is required.
• Fielding calls and general email inquiries
• Ordering and maintaining office supply inventory
• Helping to organize weekly team and client lunches/receptions
• Digital and physical organization of office files
• AI proficiency - AI-supported research and design skills required
• Vendor coordination as needed
• General office organization
• Misc. administrative tasks as designated by leadership
• owning overseas procurement process through Alibaba
• basic bookkeeping for the business through QuickBooks online.

Requirements:

Must be able to commute to Irvine 3x a week.