Managing Clerk

Gainor Staffing; New York (NY); Hybrid; USD 90,000 - 150,000; Full time

Job summary

A prestigious law firm in New York is seeking an experienced Managing Clerk to maintain the daily docket, oversee court filings, and guide case teams on court rules. This hybrid role offers the opportunity to work in a dynamic environment alongside top litigators, with a competitive salary range from $90,000 to $150,000 based on experience.

Qualifications

• 5-7 years of progressive experience in a Managing Attorney/Clerk’s office at a law firm.
• Proficiency in court rules and e-filing procedures.
• Notary Public license preferred.

Responsibilities

• Manage the firm’s docketing software and recommend process improvements.
• Oversee the litigation docket and ensure all deadlines are met.
• Guide case teams regarding court rules, procedures, and filing deadlines.

Skills

Expertise in litigation processes

Strong attention to detail

Excellent communication skills

Education

Bachelor’s degree or equivalent experience

Tools

Deadline Assistant

Microsoft Office Suite

Job description

Our client, aprestigious law firm, is seeking an experiencedManaging Clerk. The Managing Clerk will be responsible for maintaining the firm's daily docket, overseeing court filings, and providing guidance to case teams on court rules and deadlines. The firm offers a dynamic and fast-paced environment with the opportunity to work alongside top litigators in the field. This is ahybridrole.Key Responsibilities:

• Manage the firm’s docketing software and recommend process improvements.
• Oversee the litigation docket and calendar to ensure all procedural deadlines and court rules are met.
• Monitor and maintain the case calendar, alerting case teams of filing deadlines and upcoming court appearances.
• Guide case teams regarding court rules, procedures, and time calculations.
• Coordinate and assist with e-filings, service of process, and act as a liaison with court personnel, process servers, and related vendors.
• Maintain attorney filing credentials, troubleshoot court admission account issues, and ensure compliance with court rules.
• Monitor procedural changes in the courts where the firm frequently litigates.
• Track newly filed actions to identify potential pitch opportunities for the firm.
• Assist with opening new matters, incoming file transfers, and resolving docket inconsistencies.
• Perform additional duties as assigned by the Director of Practice Management.

Skills & Qualifications:

• Bachelor’s degree or equivalent experience.
• 5-7 years of progressive experience in a Managing Attorney/Clerk’s office at a law firm.
• Expertise in litigation processes, court rules, and e-filing procedures.
• Experience with rules-based calendaring software (Deadline Assistant preferred).
• Notary Public license preferred.
• Strong attention to detail, ability to manage multiple priorities, and track extensive details.
• Excellent communication skills, both oral and written.
• Proficiency in Microsoft Office Suite, with advanced knowledge of Excel preferred.
• Willingness to work outside regular business hours when needed.
• Ability to maintain confidentiality and handle sensitive information with discretion.

*Salary Range: $90,000-$150,000 annually, based on experience.*Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.