Managing Administrative Assistant – Legal Division (Hybrid)

Commonwealth of Massachusetts; Boston (MA); Hybrid; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

The Commonwealth of Massachusetts is seeking a Managing Administrative Assistant in the Constitutional and Administrative Law Division (CAdLaw) within the Government Bureau in Boston. The role supports division managers, handles case intake, and helps supervise staff in a fast-paced environment.

The position requires strong organizational and communication skills, experience with Office applications and OnBase, and the ability to work in a hybrid Boston office setting.

Qualifikationen

• Administrative and legal support experience preferred.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines.
• Effective written and verbal communication skills.
• Excellent analytical skills, attention to detail, and sound judgment.
• Solution-oriented outlook and the ability to work well as a member of a team.
• Proficiency with Microsoft Office applications and case management systems such as OnBase.

Aufgaben

• Perform day-to-day administrative operations and provide support to division managers and staff.
• Review incoming cases, enter them into OnBase, draft assignment sheets, and route cases for assignment.
• Supervise division paralegals and coordinate schedules for mail and processes.
• Participate in hiring, onboarding, and training of support staff.
• Communicate with clients, attorneys, court offices, and the public for intake and management.
• Develop processes for case intake, file retention, and paralegal tasks.
• Maintain calendars, archiving, mail handling, and weekly update reporting.
• Coordinate with clients on upcoming cases and assign to AAGs when appropriate.
• Keep OnBase up-to-date, manage deadlines, filings, and case transfers.
• Monitor office supplies and equipment; arrange repairs as needed.
• Provide new attorneys with an overview of file storage and procedures.

Kenntnisse

Administrative support

Legal support

Office management

Communication

Tools

OnBase

Microsoft Office

Jobbeschreibung

The Commonwealth of Massachusetts is seeking a Managing Administrative Assistant in the Constitutional and Administrative Law Division (CAdLaw) within the Government Bureau in Boston. The role supports division managers, handles case intake, and helps supervise staff in a fast-paced environment.

The position requires strong organizational and communication skills, experience with Office applications and OnBase, and the ability to work in a hybrid Boston office setting.