Managing Administrative Assistant, Constitutional & Administrative Law

Massachusetts Attorney General's Office; Boston (MA); Hybrid; USD 65,000 - 79,000; Full time

Job summary

Massachusetts Attorney General's Office in Boston seeks a Managing Administrative Assistant for the Constitutional Administrative Law Division. The role supports division managers, oversees case intake in OnBase, and helps supervise paralegals and staff.

The position involves coordinating mail, files, calendars, and weekly reports while maintaining professional client and court communications. The role requires strong organizational and analytical skills, proficiency in Microsoft Office and

Qualifications

• Administrative and legal support experience preferred.
• Excellent organizational skills with the ability to prioritize deadlines.
• Effective written and verbal communication skills.
• Ability to interact professionally with clients, attorneys and court staff.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and case management systems such as OnBase.

Responsibilities

• Oversee daily administrative operations for the division and support managers.
• Review new cases, enter into OnBase, draft assignment sheets, and route to managers.
• Supervise paralegals, coordinate mail handling and division workflows.
• Participate in hiring, onboarding, and training of staff.
• Communicate with clients, attorneys, court staff, and the public for case intake.
• Maintain calendars, retention of files, and manage division email reports.
• Coordinate with clients on case timelines and assign matters to AAGs.
• Monitor supplies and equipment; arrange repairs as needed.
• Provide onboarding on online file storage and administrative procedures.

Skills

Administrative support

Legal support

Organizational skills

Communication skills

Analytical skills

Supervisory experience

Microsoft Office

OnBase

Tools

OnBase

Microsoft Office

Job description

Massachusetts Attorney General's Office in Boston seeks a Managing Administrative Assistant for the Constitutional Administrative Law Division. The role supports division managers, oversees case intake in OnBase, and helps supervise paralegals and staff.

The position involves coordinating mail, files, calendars, and weekly reports while maintaining professional client and court communications. The role requires strong organizational and analytical skills, proficiency in Microsoft Office and