Senior Administrative Assistant – Public Defender Admin

Commonwealth of Massachusetts; Boston (MA); Hybrid; USD 66,000 - 97,000; Full time

Job summary

Commonwealth of Massachusetts in Boston seeks a Lead Administrative Assistant to support the Deputy Chief Counsel and five Managing Directors in the Public Defender Division Administration. The role includes confidential support, data management, and calendar coordination, with a limited hybrid schedule.

The Lead AA reports to the Deputy Chief Counsel and collaborates with the Director of Social Work, the Director of Investigations, and the Appeals Unit to improve legal services and client

Qualifications

• Associate’s degree in a related area with at least four years’ admin/office management experience.
• Executive level secretarial skills and ability to travel to multiple offices.
• Access to home internet to support remote work.

Responsibilities

• Provide high level administrative support to senior managers, including word and data processing, filing, copying, scanning, and handling correspondence.
• Coordinate and assist with projects related to personnel management and program evaluation.
• Manage and direct client communications to the appropriate staff.
• Create and maintain statistical reports on attorney caseloads and dispositions.
• Coordinate travel arrangements and assist with improvement projects for client services.
• Maintain and schedule multiple calendars; support case management activities.

Skills

MS Word

Excel

PowerPoint

Outlook

Organization

Communication

Education

Associate’s degree in a related area

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Commonwealth of Massachusetts in Boston seeks a Lead Administrative Assistant to support the Deputy Chief Counsel and five Managing Directors in the Public Defender Division Administration. The role includes confidential support, data management, and calendar coordination, with a limited hybrid schedule.

The Lead AA reports to the Deputy Chief Counsel and collaborates with the Director of Social Work, the Director of Investigations, and the Appeals Unit to improve legal services and client