Manager, Records Management Document Control (RMDC) 04194 NWD

North Wind Group; Piketon (OH); On-site; USD 90,000 - 120,000; Full time

Job summary

North Wind Dynamics, LLC in Piketon, Ohio seeks an experienced Manager, Records Management Document Control (RMDC) to lead records management, document control, and configuration management across programs.

The RMDC Manager will ensure records are captured, maintained, and retrievable in compliance with federal and DOE requirements, providing strategic direction, operational oversight, and staff leadership to deliver high-quality records services and continuous improvement.

Qualifications

• Must be able to obtain and maintain a DOE Q clearance.
• Experience leading records management, document control, and configuration management.

Responsibilities

• Lead contract performance as the Portsmouth Site-wide Records Custodian and manage all records in various media formats.
• Serve as Records Subject Matter Expert – lead, supervise, and develop RMDC personnel.
• Assign work, set priorities, and manage workloads to ensure timely processing of records and documents.
• Provide coaching, mentoring, and technical guidance to staff on records practices and systems.
• Support hiring, onboarding, training, and performance management of records personnel.
• Serve as escalation point for complex records management questions or issues.
• Oversee operations of the Environmental Information Center (EIC) including the Public Reading Room and Website.
• Oversee records capture, indexing, classification, retention, and disposition activities.

Job description

Location: Piketon, OhioTitle: Manager, Records Management Document Control (RMDC)Schedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Must be able to obtain and maintain a DOE Q clearance. North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities maintenance, base operating services, waste management, radiological services, security control, force protection, environmental services, janitorial services, professional, administrative, and management services.POSITION PURPOSE: The RMDC Manager is responsible for leading and overseeing records management, document control, and configuration management functions across assigned programs or projects. This role ensures records are accurately captured, maintained, protected, and retrievable in compliance with federal, regulatory, contractual, and organizational requirements. The manager provides strategic direction, operational oversight, and staff leadership to ensure high quality records services and continuous improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Leadership & Staff Management

• – Responsible for the contract performance as the overall Portsmouth Site-wide Records Custodian and shall manage all records in various media formats generated/received in the performance of the Contract, including legacy records.
• – Serve as the Records Subject Matter Expert – Lead, supervise, and develop a team of RMDC personnel supporting records management and document control activities.
• – Assign work, set priorities, and manage workloads to ensure timely and accurate processing of records and documents.
• – Provide coaching, mentoring, and technical guidance to staff on records practices, systems, and requirements.
• – Support hiring, onboarding, training, and performance management of records personnel.
• – Serve as escalation point for complex records management questions or issues.
• – Supports the public relations and public information efforts of the company, including role on Emergency Operations Cadre as required.

Records Management & Document Control Oversight

• – Oversee records capture, indexing, classification, retention, and disposition activities.
• – Ensure proper management of controlled documents, essential and support drawings, and contractor submittals.
• – Ensure accurate document release, configuration status accounting, and metadata maintenance.
• – Validate completeness, accuracy, and traceability of records in electronic and physical systems.
• – Ensure compliance with site procedures, desk guides, configuration control principles, and records management standards.
• – Manage legal hold documents and request.
• – Responsible for the operations of the Environmental Information Center (EIC) including the Public Reading Room and Website.

Systems & Compliance

• – Provide oversight of document and records management systems.
• – Ensure records inventoried, scheduled and dispositioned in accordance with Federal laws, regulations, DOE Directives, and an approved Records Management Plan.
• – Ensure compliance with federal records requirements, including Department of Energy (DOE) and NARA regulations.
• – Support audits, assessments, and corrective action responses related to document and records management.
• – Monitor changes to regulatory or procedural requirements and implement updates as needed.

Stakeholder Engagement & Customer Support

Serve as primary liaison with project teams, Quality Assurance, Engineering, contractors, and government customers. Provide guid