Manager, Payroll Accounting

Vaco by Highspring; New York (NY); On-site; USD 100,000 - 140,000; Full time

Job summary

Vaco by Highspring is seeking a Manager of Payroll Accounting to oversee international payroll operations, ensure regulatory compliance, and drive process improvements. You will work with HR, Finance, and external vendors to maintain accurate financial reporting across global jurisdictions.

The ideal candidate has deep payroll accounting expertise, strong GAAP knowledge, and a track record of optimizing complex international payroll processes.

Qualifications

• Must demonstrate payroll accounting expertise and experience with multi-jurisdictional payroll.
• Strong grasp of GAAP and internal controls in a multinational payroll setting.
• Ability to optimize payroll processes and collaborate with HR, Finance, and external partners.

Responsibilities

• Oversee end-to-end multi-region payroll processing and ensure compliance across regions.
• Coordinate with external payroll service providers and software partners globally.
• Record compensation-related journal entries and support month-end close with reconciliations.

Skills

Payroll accounting

GAAP / accounting

Multi-currency payroll

Internal controls

Process optimization

Stakeholder management

Education

Accounting degree

Tools

Payroll software

ERP / GL systems

Job description

• Very financially strong Firm. Excellent Cash to Debt, strong Gross Profit and Net Income. Publicly traded.


• Open to two different backgrounds: 1) Manager: Must have true Payroll Accounting background. Or 2) Associate: Must have an Accounting background (private or public) and interested in learning Payroll/Comp Accounting.


• Based on my experience, the Payroll volume is low.

Position Overview

A premier global organization is seeking a Manager of Payroll Accounting to oversee, refine, and drive the administration of the firm’s international compensation and payroll operations. Reporting within the accounting function, this leader will serve as the primary subject matter authority for multi-jurisdictional payroll execution, general ledger compensation accounting, and internal control frameworks.

The ideal candidate brings deep technical proficiency in multi-currency payroll administration, robust accounting skills, and a track record of process optimization within complex, international operating environments. This role works in close coordination with HR, Finance, external software vendors, and independent auditors to ensure precise financial reporting, regulatory adherence, and operational excellence across global territories.

Core Responsibilities

• Global Payroll Operations: Oversee end-to-end administration of multi-region payroll processing to guarantee full accuracy, strict compliance with regional labor/tax mandates, and timely execution.


• International Provider Oversight: Direct external payroll service bureaus and software partners across key international hubs (including Western Europe, the Middle East, Asia-Pacific, and standard offshore jurisdictions) to manage service levels and system integrations.


• General Ledger & Accounting: Formulate and record all compensation-related journal entries, maintain supporting schedule analyses, and execute month-end account reconciliations in partnership with Corporate Finance.


• Incentive & Equity Administration: Lead the execution and financial recording of complex compensation structures, including annual bonus distributions, off-cycle adjustments, and long-term incentive programs.


• Financial Planning & Analysis Support: Build detailed variance analyses, operational budgets, and rolling forecasts for total reward expenditures and global head-count costs.


• Audit & Compliance Management: Serve as the primary operational contact for internal and external audit procedures; ensure robust documentation, internal controls, and strict compliance with global, national, and local statutory payroll standards.


• System Optimization & Project Leadership: Identify process bottlenecks, drive continuous improvement initiatives, and champion system enhancements or migrations for the global payroll and compensation technology stack.


• Stakeholder Support & Ad-Hoc Initiatives: Act as an escalation point for complex employee pay inquiries and partner with HR leadership on specialized organizational projects.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries(“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).