Manager of Extended Day Programs

Summer Programs and Auxiliary Revenue Collaborative; Northern (KY); Hybrid; USD 80,000 - 95,000; Full time

Job summary

Campbell Hall is seeking a Manager of Extended Day Programs to lead and oversee all after-school offerings for K-12 students. The role requires strong leadership, scheduling, and collaboration with school leadership and HR to recruit, train, and evaluate staff.

The position is full-time, exempt, 12 months, with standard 9:00 am–5:30 pm hours and potential additional time as needed. Responsibilities include managing the CampBrain system, billing, and vendor coordination to ensure high-quality

Qualifications

• Experience planning and supervising extended day programs for school-aged children.
• Ability to collaborate with elementary leadership and HR for onboarding and staffing.

Responsibilities

• Manage and schedule all extended day programs for the academic year.
• Supervise, train, and evaluate extended day staff; coordinate onboarding with HR.
• Prepare payments to teachers, staff, and vendors in coordination with Business Office.
• Manage agreements with outside vendors and monthly billing to families.
• Oversee registration, enrollment, and payment collection using CampBrain and EMS tools.
• Coordinate with Operations on bus riders and lunch/recess supervision.
• Draft program materials and schedules for website and newsletters.

Skills

Leadership

Staff supervision

Scheduling

Budget management

Tools

CampBrain

SchoolPass

EMS reservation system

Job description

Manager of Extended Day Programs

Campbell Hall, founded in 1944 and situated on 14 naturally-wooded acres in Studio City, California, is an independent, all-gender, college preparatory, Episcopal day school for students in kindergarten through grade twelve.

Campbell Hall is committed to fostering a community dedicated to honoring the diversity of the human experience and is an Equal Opportunity Employer that does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, gender identity or physical ability.

Campbell Hall is guided by the Episcopal tradition of open inquiry and spiritual formation and seeks employees who are devoted to the pursuit of academic excellence and to the nurturing of decent, loving, and responsible human beings.

Summary:

Reporting to senior leadership, the Manager of Extended Day Programs is responsible for managing high-quality extended day programs. This position requires skill in planning, organization, leadership, and supervision. In addition, it requires creativity, flexibility and substantive experience working with young children, adolescents, and young adults. This is a 12-month, full-time position.

Reports to:

Elementary Principal

Coordinates with:

Business Office

Responsibilities:

• Manage and schedule all extended day programs for the academic school year in accordance with Campbell Hall's mission and philosophy.

• Collaborate with the Elementary leadership regarding extended day programming for the academic year.

• Supervise, manage, and train the extended day staff (hiring process, scheduling and annual evaluations). Partner with HR to ensure timely completion of the hiring/onboarding process with new hires.

• Review and approve weekly timesheets for staff on a weekly basis.

• Prepare payments for all teachers, staff and 3rd party vendors providing extended day programs in coordination with the Business Office.

• Manage agreements and compliance measures with outside vendors.

• Manage SchoolPass program and oversee preparation of monthly billing to families in coordination with the Business Office.

• Manage CampBrain registration database for extended day programs. Communicate with parents to support enrollment, scheduling and payment collection.

• Use the operations department’s EMS reservation system to secure space for programs.

• Coordinate with the Operations department regarding Elementary bus riders.

• Liaise with off-campus food services regarding elementary lunch service. Coordinate staff to supervise the lunch/recess period for elementary students. Coordinate parent volunteers to help with lunch service.

• Prepare all written/electronic materials for extended day programs, including program descriptions and schedules to be shared with the Communications team for inclusion on the website and weekly parent newsletter (WAAG).

• Collaborate with the Director of Human Resources to plan faculty/staff childcare on non-student faculty-only days.

• Coordinate with the Business Office regarding the extended program’s budget and monitor expenses.

• Participate in/assist with other duties and routines, as needed.

General Work hours:

9 am - 5:30 pm, additional hours may be required, at times

Classification:

Exempt

Salary Range:

$80,000 - $95,000

Physical requirements:

• Continuously (66%–100% of the workday):
  • Communicates carefully to interact with children, parents, and staff.
  • Utilizes close visual acuity to monitor children across various indoor and outdoor spaces.
  • Operates a computer, tablet, and smartphone for administrative and scheduling tasks.
• Frequently (34%–65% of the workday):
  • Moves about the campus to escort students to other areas of campus and monitor activities.
  • Positions self to interact with children at their eye level (stooping, kneeling, or crouching).
  • Transports and moves program supplies, snacks, or activity equipment weighing up to 25 pounds.
  • Remains outdoors during recreational activities in varying weather and temperature conditions.