Manager of Extended Day Programs

Campbell Hall-Episcopal; Los Angeles (CA); On-site; USD 80,000 - 95,000; Full time

Job summary

Campbell Hall in Studio City, CA is seeking a Manager of Extended Day Programs. Reporting to senior leadership, you will plan and oversee high-quality after-school programs for PK-12 with a focus on safety, enrichment, and smooth daily operations.

This 12-month, full-time role requires strong organizational and leadership skills, budget oversight, and collaboration with HR, Elementary leadership, and the Business Office. Strong communication and data-management abilities are essential.

Qualifications

• Bachelor's degree required.
• 3–5 years as a school leader managing staff, preferably in Extended Day.
• Experience with school-aged children.
• Strong organization, attention to detail, and budgeting ability.
• Excellent written and verbal communication.
• Proficient with Google Suite and Excel; willing to learn more.
• Experience with SchoolPass or CampBrain preferred.
• Able to work a flexible schedule including evenings.
• Problem-solving with a positive, collaborative attitude.
• Commitment to Campbell Hall's mission and values.

Responsibilities

• Manage and schedule all extended day programs for the academic school year in accordance with Campbell Hall's mission and philosophy.
• Collaborate with the Elementary leadership regarding extended day programming for the academic year.
• Supervise, manage, and train the extended day staff (hiring process, scheduling and annual evaluations). Partner with HR to ensure timely completion of the hiring/onboarding process with new hires.
• Review and approve weekly timesheets for staff on a weekly basis.
• Prepare payments for all teachers, staff and 3rd party vendors providing extended day programs in coordination with the Business Office.
• Manage agreements and compliance measures with outside vendors.
• Manage SchoolPass program and oversee preparation of monthly billing to families in coordination with the Business Office.
• Manage CampBrain registration database for extended day programs. Communicate with parents to support enrollment, scheduling and payment collection.
• Use the operations department's EMS reservation system to secure space for programs.
• Coordinate with the Operations department regarding Elementary bus riders.
• Liaise with off-campus food services regarding elementary lunch service. Coordinate staff to supervise the lunch/recess period for elementary students. Coordinate parent volunteers to help with lunch service.
• Prepare all written/electronic materials for extended day programs, including program descriptions and schedules to be shared with the Communications team for inclusion on the website and weekly parent newsletter (WAAG).
• Collaborate with the Director of Human Resources to plan faculty/staff childcare on non-student faculty-only days.
• Coordinate with the Business Office regarding the extended program's budget and monitor expenses.
• Participate in/assist with other duties and routines, as needed.

Skills

Leadership

Staff management

Communication

Budgeting

Data management

Education

Bachelor's degree

Tools

SchoolPass

CampBrain

Job description

Job Details

Level: Management Job Location: Main Campus - Studio City, CA 91607 Position Type: Full Time Education Level: 4 Year Degree Salary Range: $80,000.00 - $95,000.00 Salary/year Job Category: Education Manager of Extended Day Programs

Company Background

Campbell Hall, founded in 1944 and situated on 14 naturally-wooded acres in Studio City, California, is an independent, all-gender, college preparatory, Episcopal day school for students in kindergarten through grade twelve.

The school is committed to fostering a community dedicated to honoring the diversity of the human experience and is an Equal Opportunity Employer that does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, gender identity or physical ability.

Campbell Hall is guided by the Episcopal tradition of open inquiry and spiritual formation and seeks employees who are devoted to the pursuit of academic excellence and to the nurturing of decent, loving, and responsible human beings.

Summary

Reporting to senior leadership, the Manager of Extended Day Programs is responsible for managing high-quality extended day programs. This position requires skill in planning, organization, leadership, and supervision. In addition, it requires creativity, flexibility and substantive experience working with young children, adolescents, and young adults. This is a 12-month, full-time position.

Responsibilities

• Manage and schedule all extended day programs for the academic school year in accordance with Campbell Hall's mission and philosophy.
• Collaborate with the Elementary leadership regarding extended day programming for the academic year.
• Supervise, manage, and train the extended day staff (hiring process, scheduling and annual evaluations). Partner with HR to ensure timely completion of the hiring/onboarding process with new hires.
• Review and approve weekly timesheets for staff on a weekly basis.
• Prepare payments for all teachers, staff and 3rd party vendors providing extended day programs in coordination with the Business Office.
• Manage agreements and compliance measures with outside vendors.
• Manage SchoolPass program and oversee preparation of monthly billing to families in coordination with the Business Office.
• Manage CampBrain registration database for extended day programs. Communicate with parents to support enrollment, scheduling and payment collection.
• Use the operations department's EMS reservation system to secure space for programs.
• Coordinate with the Operations department regarding Elementary bus riders.
• Liaise with off-campus food services regarding elementary lunch service. Coordinate staff to supervise the lunch/recess period for elementary students. Coordinate parent volunteers to help with lunch service.
• Prepare all written/electronic materials for extended day programs, including program descriptions and schedules to be shared with the Communications team for inclusion on the website and weekly parent newsletter (WAAG).
• Collaborate with the Director of Human Resources to plan faculty/staff childcare on non-student faculty-only days.
• Coordinate with the Business Office regarding the extended program's budget and monitor expenses.
• Participate in/assist with other duties and routines, as needed.

Qualifications

• Bachelor's degree
• 3-5 years as a school leader, managing staff, preferably in an Extended Day setting.
• Experience with school-aged children.
• Demonstrated organizational skills, attention to detail and ability to prioritize work
• Demonstrated ability to work within and manage program budgets.
• Self-directed individual who is solution oriented, flexible, works well with teams and individuals with a positive attitude, exceptional initiative and judgement.
• Strong customer-service orientation
• Strong written and oral communication skills
• Highly proficient in data management systems and computer applications (e.g. Google Suite, Word/Google Docs and particularly in Excel/Google Sheets); ability and willingness to learn additional applications, as needed.
• Experience with SchoolPass and CampBrain, or similar systems.
• Ability to work in a fast-paced environment and be responsive to changing priorities.
• Ability and willingness to work a flexible schedule, including occasional evenings.
• Ability to solve practical problems and apply common sense in dealing with everyday and emergency situations.
• Enthusiasm and commitment to the vision, mission and philosophy of the School.

General Work hours

9 am - 5:30 pm, additional hours may be required, at times

Classification

Exempt

Physical requirements

Continuously (66%-100% of the workday)

• Communicates carefully to interact with children, parents, and staff.
• Utilizes close visual acuity to monitor children across various indoor and outdoor spaces.
• Operates a computer, tablet, and smartphone for administrative and scheduling tasks.

Frequently (34%-65% of the workday)

• Moves about the campus to escort students to other areas of campus and monitor activities.
• Positions self to interact with children at their eye level (stooping, kneeling, or crouching).
• Transports and moves program supplies, snacks, or activity equipment weighing up to 25 pounds.
• Remains outdoors during recreational activities in varying weather and temperature conditions.

EQUAL EMPLOYMENT OPPORTUNITY

Campbell Hall believes in and operates on the premise that it is the right of all persons to seek work and to advance on the basis of their individual merits, ability, and potential. Campbell Hall has been, is, and will continue to be, strongly committed to the principle that equal employment opportunity must be afforded to all persons regardless of race, color, ancestry, national origin, religion, gender, pregnancy, sexual orientation, family care status, veteran status, marital status, age, medical condition, and disability.