Manager of Experiential Programs - College of Engineering & Applied Sciences

Stony Brook University; Stony Brook (NY); On-site; USD 65,000 - 69,000; Full time

Job summary

Stony Brook University’s Division of Student Affairs seeks a Senior Career Planning and Development Associate to manage the VIP program in collaboration with the College of Engineering & Applied Sciences. You will recruit participants, coordinate with faculty and industry partners, and promote experiential learning opportunities.

The role requires a growth mindset, excellent communication, and the ability to work independently in a fast-paced team.

Qualifications

• Bachelor’s degree and three years of full-time administrative experience.
• Experience with computer applications and/or using databases or spreadsheets to track information and/or develop reports.

Responsibilities

• Manage operation of the VIP program, coordinating with faculty and students to promote projects and recruit participants.
• Establish and service relationships between VIP teams and community/industry partners; liaise with Faculty Project Director.
• Provide individual and group career coaching for undergraduate and graduate students via F2F and virtual formats and design career readiness programs.
• Gather and monitor data for experiences and post-graduate outcomes and develop reports as directed.
• Contribute to the Division of Student Affairs and CEAS through events, training, and committee involvement.
• Evening and weekend work may be required at times.

Skills

Communication skills

Project management

Mentoring/supervising/training

Public speaking

Diversity awareness

Education

Bachelor's degree

Master's degree

Tools

Excel

Databases

Spreadsheets

Job description

Who We Are

We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:

• Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
• Serving a highly diverse student body.
• Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
• Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Required Qualifications (as Evidenced By An Attached Resume)

Bachelor’s degree (foreign equivalent or higher). Three (3) years of full-time administrative experience (student experience may be considered). Experience with computer applications and/or using databases or spreadsheets to track information and/or develop reports.

Preferred Qualifications

Master’s degree (foreign equivalent or higher). Project management skills. Experience producing virtual meetings/events. Experience working with diverse populations. Experience working with interns in a leadership capacity, i.e. mentoring, supervising, coaching or training. Experience conducting presentations.

Brief Description Of Duties

This role fosters the partnership between the Career Center and the College of Engineering & Applied Sciences to create and manage experiential programs as the Vertically Integrated Projects (VIP). Successful candidates will have a growth mindset, strong work ethic, creativity, resourcefulness, a methodical, organized approach to work, and outstanding communication skills.

The incumbent will be culturally competent, understanding the cultural and experiential differences that impact the student experience, and will be able to communicate effectively across cultures. Can thrive as part of a fast-paced, continuously moving team that strives for personal bests every day, with a high level of independence, the ability to prioritize assignments, and the capacity to meet deadlines. This position also requires strong oral communication skills.

Project & Program Management

• Manage operation of the VIP program, working with faculty and students to promote projects and recruit participants, liaising with Faculty Project Director regularly. Establish and service relationships between VIP teams and community/industry partners. Collaborate with faculty to expand VIP and experiential learning opportunities for CEAS and students from other majors, i.e. co-op, multidisciplinary and industry capstone projects. Organize programs to promote experiential learning programs and enhance the student experience.

Coaching

• Provide individual and group career coaching for undergraduate and graduate students participating in VIP and other experiential programs for a variety of career needs: exploration, experience, networking, and job search strategy. Utilize multiple methods of service delivery, including F2F and virtual. Design and implement career readiness and preparation programs.

Outcomes Administration

• Gather and monitor data for experiences and post-graduate outcomes, as well as career readiness, skill acquisition, and other metrics as directed. Assist in the assessment of student learning outcomes. Develop reports as directed.

Professional Development And Committee Involvement

• Participate in opportunities that promote your learning, growth, and development (i.e. classes, training, committee, webinar, etc.). Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas outside of your individual unit/department (i.e. campus wide traditions, events, programs, etc.).
• Other duties or projects as assigned as appropriate to rank and departmental mission.
• Evening and weekend work may be required at times.

Special Notes

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Salary

$65,000 + $4,000 Location Pay = $69,000 Total Compensation

In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.

Essential Position

This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at [phone] or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Official Job Title

Senior Career Planning and Development Associate

Job Field

Administrative & Professional (non-Clinical)

Primary Location

US-NY-Stony Brook

Schedule

Full-time

Posting Start Date

Sep 24, 2026

Posting End Date

Oct 8, 2026, 10:59:00 PM

Appointment Type

Term

Salary Grade

SL3