Manager Assistant

MDDN; Burbank (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

MDDN in Burbank, CA is seeking an organized Assistant to provide administrative support to the MDDN and artist teams, maintaining confidentiality and professionalism.

You will manage Executive calendar, schedule calls and meetings, coordinate travel across time zones, and assist with artist schedules and social media posting standards.

Qualifications

• High School Diploma or GED required.
• 1–2 years of experience in the entertainment industry.
• Strong attention to detail and organizational skills.
• Ability to multi-task under pressure in a fast-paced environment.

Responsibilities

• Provide administrative support with discretion and confidentiality.
• Maintain and balance Executive calendar with calls, meetings, and Zoom events.
• Coordinate travel, visas, and itineraries across time zones.
• Assist with artist schedules and team communications.

Skills

Attention to detail

Strong organizational skills

Analytical skills

Multi-tasking

Calm under pressure

Education

High School Diploma or GED

Tools

GSuite

Microsoft Office

Job description

Summary/Objective: The Assistant provides administrative support to the MDDN and artist teams, following all MDDN standards for service.

Responsibilities

• Provides administrative support with integrity and discretion in handling confidential information, and professionalism in dealing with manager's business as well as personal contacts
• Balances and maintains calendar for Executive: set all calls, meetings, zooms
• Ensures all the information is in Executive’s calendar is correct and updated accordingly
• Ensures executives are set up for success in every way including: sending daily schedules each morning, provide reminders of upcoming events, provides all the details concisely executives are prepared
• Ensures artist's calendar and schedules are correct in partnership with Coordinator and Associate
• Assists in prioritizing unanswered emails and brings them to the attention of the Executive timely
• Updates all artist one sheets with most recent stats and numbers weekly
• Handles scheduling of artist sessions set by Executive
• Keeps information flowing among all members of internal and external teams
• Helps with marketing ideas and creative brainstorming
• Coordinates travel for executive and makes sure the schedule is accurate across multiple time zones including: promo schedules travel bookings, sorting visas, accommodations, and itineraries
• Assists travel coordination in partnership with Tour Manager and provides itineraries for vans, hotels, and flights
• Processes all show guest list, press, and photography requests in partnership with the Tour Manager
• Assists on-site at client events, shows, shoots, as needed/requested by supervisor.
• Adheres to all formatting and posting standards related to MDDN social media posting
• Additional duties outside of this list of responsibilities may be assigned by the employee’s manager from time to time

Qualifications

• High School Diploma or GED required
• 1-2 years of experience in the Entertainment Industry required
• Demonstrates good common sense, be reliable, trustworthy, and capable of handling high-stress situations in a calm manner
• Ability to operate with an exceptional attention to detail, excellent organizational and analytical skills, and most importantly, the ability to prioritize and multi-task under extreme pressure in a fast-paced environment
• Intermediate knowledge of GSuite/Microsoft Office toolsPhysical Requirements:

Physical Requirements

• This position may require the employee to stand, walk, or sit for long periods of time beyond 8 hours
• This position may require the employee to work in environments with loud sound